Personal Assistant to the Vice President

Job Description: We are seeking a highly organized, proactive, and discreet Personal Assistant to support the Vice President. The ideal candidate will have at least 5 years of experience assisting C-level executives in the UAE, demonstrating exceptional administrative, communication, and coordination skills. This role requires someone who can manage complex schedules, maintain confidentiality, and act as a trusted liaison between the Vice President and internal/external stakeholders.

Duties & Responsibilities:

Executive Support

• Provide comprehensive administrative support to the Vice President.
• Manage and maintain the VP’s calendar, appointments, and travel arrangements.
• Organize and coordinate meetings, conferences, and executive events.
• Prepare meeting agendas, presentations, minutes, and follow-up action items.
• Screen and prioritize incoming communications including emails, calls, and correspondence.

Communication & Coordination

• Serve as the primary point of contact between the Vice President and internal departments, clients, and external stakeholders.
• Draft professional correspondence, reports, and presentations on behalf of the VP.
• Coordinate cross-functional meetings and ensure timely follow-ups on key initiatives.

Travel & Logistics

• Arrange domestic and international travel, including visas, flights, accommodations, and itineraries.
• Manage travel expense reports and related documentation.

Administrative & Operational Support

• Maintain confidential files, records, and documentation.
• Assist with preparing business reports, presentations, and executive summaries.
• Track key projects and ensure deadlines are met.
• Support event planning and executive-level meetings.

Confidentiality & Professionalism

• Handle sensitive information with high levels of confidentiality and discretion.
• Act as a trusted gatekeeper for the Vice President’s office.

Qualifications:

· Bachelor’s degree in Business Administration, Management, or a related field (preferred).

· Minimum 5 years of experience as a Personal Assistant or Executive Assistant supporting C-Level executives in the UAE.

· Proven experience managing complex executive schedules and high-level stakeholders.

Skills & Competencies:

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Ability to prioritize tasks and work under pressure.
• Strong attention to detail and problem-solving ability.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with travel coordination and executive reporting.

Job Type: Full-time

Work Location: In person