Personal Assistant/Secretary

Summary

This is not your average assistant role.

We're looking for a resourceful, detail-obsessed, and street-smart Personal Assistant who can wear multiple hats - from arranging meetings and negotiating with vendors, to planning the director’s vacation calendar and reorganizing the office stationary budget.

You’ll work directly with a director of a group of companies, supporting day-to-day work tasks, high-priority projects, and unexpected fires. If you’re the type who thinks three steps ahead, never misses a comma, and thrives in chaos, this is the role for you.

Responsibilities

Key Responsibilities

• Lead a wide-range of operational one-off projects end-to-end (e.g., soundproofing vendor sourcing, negotiations with contractors for renovations)
• Draft responses and coordinate follow-ups; eventually support with inbox and communication
• Handle personal and business logistics (visas, appointments, bank tasks, etc.)
• Submit compliance paperwork and government documents with accuracy and timeliness
• Track and analyze petty cash, kitchen, and stationery budgets; suggest improvements
• Assist in planning the Director’s daily, weekly and monthly priorities
• Arrange high-value meetings, chase vendors, and drive follow-through
• Scope and manage design and office improvement projects within set budgets
• Provide trusted support on personal tasks like research or scheduling for family needs
• Confidently handle cold outreach, follow-ups, and calls to external stakeholders
• Provide temporary support in coordination roles or reception during staff absences

Qualifications

• 2–5 years of relevant experience in a multi-functional support or EA/PA role
• Excellent written and spoken English
• Strong research, communication, and negotiation skills
• Proficient with Google Sheets, Docs, Gmail, and general tech tools
• Self-driven with a proactive, problem-solving mindset
• Highly organized and able to manage multiple tasks without dropping the ball
• Strong attention to detail, accuracy, and confidentiality
• Good judgment and initiative in ambiguous situations
• Bonus: Experience handling UAE government and compliance paperwork

Job Type: Full-time

Pay: AED6,000.00 - AED7,000.00 per month

Experience:

• Executive Assistant: 2 years (Required)

Language:

• Hindi (Required)