Personal Assistant/Secretary (Legal Background)

We are currently seeking a highly skilled, proactive, and reliable Personal Assistant to provide direct support to our CEO in both professional and personal capacities. This role is a critical extension of the CEO’s office and demands an individual with exceptional judgment, strong corporate acumen, and a solid understanding of legal processes.

The ideal candidate will be someone who thrives in a fast-paced, high-expectation environment and can maintain the highest standards of confidentiality, organization, and professionalism.

Key Responsibilities:

Executive & Administrative Support

• Manage, organize, and streamline the CEO’s daily schedules, appointments, commitments, and travel arrangements.
• Prioritize tasks and ensure timely follow-ups on all matters requiring the CEO’s attention.
• Prepare, review, and organize corporate documentation, correspondence, reports, and presentations.
• Assist in overseeing various corporate initiatives or projects as assigned by the CEO.

Legal Coordination & Support

• Act as the primary point of contact between the CEO and external legal service providers.
• Support in reviewing, organizing, and tracking legal documents, contracts, and case updates.
• Ensure accurate communication and follow-up on legal requirements, deadlines, and deliverables.
• Maintain strict confidentiality when dealing with all legal and sensitive information.

Personal & Family-Related Support

• Handle personal errands, household coordination, and special requests for the CEO and his family.
• Arrange personal appointments, events, and travel itineraries.
• Provide discreet, reliable assistance that aligns with the CEO’s personal standards and expectations.

Professional Conduct & Office Presence

• Uphold excellent work ethics, punctuality, and reliability at all times.
• Maintain a composed and professional demeanor, especially when managing last-minute changes or high-pressure situations.
• Communicate clearly, effectively, and respectfully across all levels, both internally and externally.

Candidate Requirements

• Bachelor’s degree in Law, Business Administration, or related field (preferred).
• Proven experience as a Personal Assistant, Executive Assistant, or Legal Assistant, preferably supporting top-level management.
• Strong understanding of corporate structure, legal documentation, and regulatory processes.
• Exceptional organizational skills with the ability to anticipate needs and respond proactively.
• Excellent interpersonal skills, professional, approachable, adaptable, and articulate.
• Ability to manage highly confidential and sensitive information with absolute discretion.
• Strong multitasking skills and the capacity to work efficiently under pressure.
• Flexibility to handle varying responsibilities and adjust to shifting priorities.
• Candidates must be available to join immediately.

What We Offer

• Attractive and competitive salary package
• Company-sponsored UAE visa
• Comprehensive medical insurance
• Additional benefits in line with UAE Labour Law
• A professional environment offering exposure to corporate, legal, and executive-level operations
• A long-term career opportunity for candidates who demonstrate excellence and commitment

Job Type: Full-time

Pay: From AED5,000.00 per month

Application Question(s):

• Can you describe your experience handling legal documents, coordinating with law firms, or managing corporate matters in your previous roles? Please provide specific examples.
• Tell us about a situation where you were required to manage highly confidential or sensitive information. How did you ensure discretion and maintain trust?
• Have you previously supported a CEO or senior executive with both professional and personal tasks? How did you balance these responsibilities, and what challenges did you face?
• This role requires quick thinking, strong organization, and the ability to adapt to unexpected changes. Can you describe a time when you had to reorganize priorities or manage last-minute tasks under pressure?
• Can you join immediate? If no, please indicate your notice period.