Personal Executive Assistant

Job Summary
We are seeking a highly organized and proactive Personal Executive Assistant to provide comprehensive administrative support to a busy executive. This dynamic role involves managing calendars, coordinating projects, handling correspondence, and ensuring smooth daily operations. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to multitask efficiently in a fast-paced environment. This position offers an exciting opportunity to contribute significantly to the executive’s productivity and success while maintaining a professional, positive attitude.

Duties

• Manage and maintain the executive’s complex calendar using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.
• Coordinate and plan events, meetings, and conferences, including venue selection, logistics, catering, and materials preparation.
• Provide executive administrative support such as drafting correspondence, proofreading documents, transcribing notes, and preparing reports.
• Handle phone etiquette professionally across multi-line phone systems; screen calls and direct inquiries appropriately.
• Oversee office management tasks including filing, data entry, bookkeeping using QuickBooks, and maintaining office supplies inventory.
• Perform clerical duties such as data entry, filing, photocopying, and organizing electronic files for easy retrieval.
• Assist with project coordination by tracking deadlines, preparing agendas, and following up on action items.
• Utilize office software like Microsoft Office Suite (Word, Excel), Google Workspace tools (Docs, Sheets), and DocuSign for document signing processes.
• Support personal errands or tasks as needed to ensure the executive’s day runs smoothly.

Qualifications

• Proven experience as a personal or executive assistant with strong office management skills.
• Excellent organizational skills with keen attention to detail; capable of managing multiple priorities simultaneously.
• Proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), QuickBooks for bookkeeping, and familiarity with multi-line phone systems.
• Strong typing skills along with transcription and proofreading abilities.
• Experience in event planning and project coordination is highly desirable.
• Exceptional communication skills with professional phone etiquette and customer service orientation.
• Demonstrated ability to handle confidential information discreetly and maintain professionalism at all times.
• Familiarity with office equipment such as scanners, printers, and data entry tools is preferred. This role is an excellent fit for motivated individuals eager to support leadership through energetic organization and dedicated service. Join us to be part of a vibrant team that values efficiency, professionalism, and proactive problem-solving!

Pay: $15.00 - $20.00 per hour

Work Location: In person