Personal / Executive Assistant to Partner at Venture Capital Firm

JRN: 2456

We are seeking a highly organized, proactive Personal / Executive Assistant to support a Partner at a venture capital firm in Malibu, CA. This role is primarily personal assistant–focused (approximately 70% PA / 30% EA) and requires exceptional attention to detail, flexibility, and the ability to manage both professional and personal priorities seamlessly.

Responsibilities

Personal Assistant (70%)

• Manage complex personal logistics, including household coordination and scheduling
• Oversee vendor relationships (accountants, tax preparers, maintenance providers, real estate agents, etc.)
• Coordinate childcare logistics, including nanny management and co-parenting schedules
• Handle errands, package management, and day-to-day personal tasks
• Maintain organization across personal documents and commitments

Executive Assistant (30%)

• Manage calendar and scheduling for professional meetings and commitments
• Coordinate domestic and international travel arrangements (flights, accommodations, ground transportation)
• Handle detailed travel logistics, including visa requirements and documentation
• Adapt quickly to frequent, last-minute travel changes and schedule adjustments
• Assist with document review and organization (strong Excel proficiency required)

Travel Management

• Coordinate frequent travel (approximately 6 months per year, though recently reduced)
• Build detailed itineraries and ensure seamless execution
• Anticipate travel needs and proactively resolve issues
• Remain available to manage changes in real time

Qualifications:

• 2–4 years of experience as a Personal Assistant, Executive Assistant, or similar role
• Strong organizational and multitasking skills with exceptional attention to detail
• Proven experience managing complex travel, including international itineraries
• High proficiency in Excel and general productivity tools
• Ability to handle sensitive information with discretion
• Flexible, adaptable, and solution-oriented mindset
• Positive, collaborative attitude with a willingness to take initiative

Location: Malibu, CA (office) + Calabasas, CA (residence)

Schedule: onsite 5 days/week (approx. 2.5 days at the Malibu office + 2.5 days at residence in Calabasas)

Compensation: $90,000–$95,000 DOE