Personal Secretary

SMB Services is hiring an Personal Secretary for our partner organization Humara Ghar (Pvt.) Ltd.

Position: Personal Secretary
Company: Humara Ghar (Pvt.) Ltd.
Employment Type: Full-Time | Onsite
Working Hours: 9:00 AM – 6:00 PM
Location: SMCHS, Block B, Karachi

Key Responsibilities

· Manage and maintain executive calendars, appointments, and schedules.

· Coordinate domestic and international travel arrangements, including itineraries and accommodations.

· Prepare, draft, and edit correspondence, reports, presentations, and official documents.

· Handle sensitive and confidential information with the highest level of professionalism and discretion.

· Coordinate internal and external meetings, including agenda preparation, logistics, and recording minutes.

· Screen, prioritize, and respond to incoming calls, emails, and requests on behalf of the executive.

· Act as a liaison between the executive, internal departments, and external stakeholders.

· Organize and maintain efficient physical and digital filing systems.

· Track action items, follow up on assigned tasks, and ensure timely completion.

· Assist in planning and coordinating executive-level meetings, events, and engagements.

· Perform additional administrative and secretarial duties as assigned by management.

Qualifications & Experience

· Education: Bachelor’s degree in Business Administration, Management, or a related field (Master’s degree preferred).

· Experience: Minimum 3–5 years of relevant experience as a Personal Secretary, Executive Secretary, or Executive Assistant.

Skills & Competencies

· Excellent verbal and written communication skills.

· Strong organizational, planning, and time-management abilities.

· High level of discretion and integrity in handling confidential matters.

· Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

· Detail-oriented with strong problem-solving skills.

· Ability to multitask, prioritize work, and meet deadlines under pressure.

· Professional demeanor with strong interpersonal skills.

Job Type: Full-time

Work Location: In person