Personal Secretary to Managing Director

Job description:

Position Overview

The Personal Assistant (PA) will provide comprehensive administrative, operational, and personal support to the Business Owner. This role demands exceptional organizational skills, discretion, and the ability to handle a wide range of business and personal tasks efficiently. The ideal candidate should be proactive, trustworthy, and capable of managing multiple priorities in a fast-paced environment.

The candidate will support the MD when available in INDIA, and would also be working in Dubai.

Key ResponsibilitiesExecutive & Administrative Support

• Manage daily calendars, appointments, and scheduling for the Business Owner.
• Coordinate meetings, conferences, and business travel itineraries.
• Handle confidential documents, reports, and correspondence with utmost discretion.
• Prepare presentations, business letters, and internal/external communications.
• Monitor emails and calls; prioritize and respond on behalf of the Business Owner where appropriate.

Operational Coordination

• Assist in follow-ups on key projects, contracts, and ongoing initiatives.
• Liaise with internal departments, suppliers, and external partners to ensure timely completion of tasks.
• Track and manage deadlines, renewals, and deliverables.
• Support preparation of reports, proposals, quotations, or financial summaries as needed.

Personal & Lifestyle Management

• Handle personal appointments, errands, and domestic administration when required.
• Manage travel, accommodation, and event arrangements for personal or family engagements.

Confidentiality & Professional Conduct

• Maintain strict confidentiality of business and personal information.
• Represent the Business Owner professionally in all communications and interactions.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Management, or related field.
• 3–5 years of experience as a Personal Assistant, Executive Secretary, or similar role.
• Excellent written and verbal communication skills (English essential; Arabic preferred).
• Strong organizational and multitasking abilities.
• High level of professionalism, integrity, and attention to detail.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work flexible hours and handle urgent matters promptly.
• Flexibility to travel locally or internationally when required for business purposes.

Preferred Attributes

• Female Candidates Preferred.
• Discreet, trustworthy, and well-presented.
• Proactive problem solver with a sense of ownership.
• Familiar with managing business travel, vendor coordination, and project tracking.
• Experience in supporting entrepreneurs, CEOs, or owners of small-to-medium enterprises.

Job Type: Full-time

Expected Start Date: 01/01/2026

Job Type: Full-time

Pay: From ₹150,000.00 per month

Expected Start Date: 01/01/2026