Personnel Assistant (Pamlico CI)

Agency

Adult Correction

Division

Operations

Job Classification Title

Administrative Specialist I (S)

Position Number

60058174

Grade

NC08

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

Salary Range: $ 37,782 - $ 66,120

This position is located at Pamlico Correctional Institution, a medium security prison in Bayboro, NC. Join a critical administrative team supporting approximately 150 staff in a correctional environment.

Knowledge Skills and Abilities/Management Preferences

As an Administrative Specialist I at Pamlico, you’ll provide essential HR and administrative support across a complex institutional environment. This position reports directly to the Administrative Specialist II and will serve as backup to the Administrative Associate II, providing administrative support by performing Human Resources duties to include, but not limited to, the following:

Leave & Time Administration- Initiate, track, and manage Leaves of Absence (LOA), Family Medical Leave (FML), and retirements/separations. Administer worker’s comp claims: complete logs, summaries, and follow-up documentation. Enter, audit, and correct employee time using FIORI/BEACON payroll system; address discrepancies and guide staff on leave/time policies.

Recruitment & Onboarding: Coordinate with hiring managers: schedule interviews, prepare employment packets, conduct criminal background checks (DCI Certification required must be obtained within 6 months of hire), and help with salary administration. Facilitate new hire orientation, benefit enrollment, and communicate policy details to applicants and current employees.

Employee Communications: Serve as a knowledgeable resource on time, leave, benefits, and separation/retirement processes. Assist employees through processes with discretion and clarity.

Documentation & Compliance: Maintain confidential paper and electronic HR records, logs, and reports. Ensure compliance with ACA standards and DPS protocols. Prepare periodic reports related to leave utilization, compensation, and recruitment metrics.

Independent Workflow: After training, perform all duties with minimal supervision, prioritizing tasks to meet institutional needs with e xcellent communication able to distill policy information and guide employees and applicants of diverse backgrounds. Detail-oriented with strong analytical and organizational skills under time-sensitive conditions. Able to process confidential employee records and maintain compliance with regulations and institutional policies.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Knowledge, Skills and Abilities (KSAs) / Certification or License Requirements / Physical Requirements:

Documented experience of personnel management.

Documented knowledge of the computer software Microsoft Office.

Documented knowledge of Integrated Payroll System (FIORI)

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

EEO Statement

T he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Vickie Shaw

Email:

recruiters@dac.nc.gov