Pharma Procurement Supervisor

Core Responsibilities:

Operational & Functional Excellence

• Issue Requests for Quotations (RFQs) to identify alternative suppliers capable of meeting the group’s requirements for quality, pricing, payment terms, and delivery timelines.
• Prepare price analysis and cost comparisons to support supplier selection and cost optimization.
• Assist in supplier negotiations to achieve the most competitive pricing and contractual terms.
• Prepare and issue purchase orders, agreements, and award notifications when required.
• Compare cost rates across hospitals within the group to identify opportunities for cost reduction and implement approved alternatives.
• Provide analytical support for bids, tenders, and procurement deals through review of latest purchase prices, consumption data, and supplier details.
• Prepare regular reports on purchase orders, procurement activities, purchasing trends, and pricing analysis.

People & Collaboration

• Coordinate with procurement teams across the group to ensure alignment in purchasing practices and supplier engagement.
• Support procurement officials in affiliated hospitals by providing tender analysis and procurement data.
• Maintain effective communication with suppliers regarding orders, complaints, clarifications, and operational coordination.
• Collaborate with internal stakeholders to support procurement planning and ensure timely availability of pharmaceutical products.

Customer, Patient & Stakeholder Focus

• Monitor supplier performance to ensure timely delivery and compliance with product specifications.
• Manage supplier relations and maintain documentation of meetings and performance discussions to ensure alignment with company requirements.
• Work with suppliers to return or replace expired or near-expiry products and manage excess and obsolete pharmaceutical inventory.

Compliance, Safety & Continuous Improvement

• Ensure proper implementation of tender and corporate deal terms across all hospitals in the group.
• Follow up on procurement contracts, verify completion of required signatures, and monitor contract expiration dates to ensure timely renewal or re-tendering.
• Monitor and minimize cash payments across the group and identify alternative suppliers with better payment terms.
• Maintain accurate procurement records, documentation, and reporting in accordance with organizational policies and regulatory requirements.
• Identify procurement process improvements that enhance cost efficiency and supply reliability.

Requirements:

• Bachelor’s degree in pharmacy.
• 5–7 years of experience in pharmaceutical procurement or supply chain at least 2 years at supervision level.