Pharmacy Coordinator - Bebashi -Transition to Hope - Phila., PA

Job Description:

Shift: First Shift

Pharmacy Coordinator

"On-site" Role

Bebashi - Transition to Hope

Philadelphia, PA

(Full Time, Permanent Opportunity)

Bebashi – Transition to Hope is a leader in community health, offering innovative care and support services to meet the needs of underserved populations. We are committed to diversity, equity, and creating lasting health outcomes within Black and Brown communities.

We are seeking a full time, permanent Pharmacy Coordinator. This role will report to the Director of Client Services/Program Manager.

This is a Non-Exempt role in our 340B Program.

The Pharmacy Coordinator plays a critical leadership role in managing the daily operations of the 340B pharmacy program.

This position is responsible for overseeing medication coordination, ensuring compliance with 340B program regulations, and supporting client adherence efforts.

The Pharmacy Coordinator will supervise the Treatment Adherence Specialist and work closely with pharmacy partners, healthcare providers, and case managers to facilitate seamless medication access for clients.

The ideal candidate is detail-oriented, proactive, and committed to enhancing client health outcomes through effective medication management and collaborative teamwork.

Major Duties and Responsibilities:

Client Enrollment & Eligibility

• Facilitate the enrollment of eligible clients into the 340B program by confirming all required documentation and eligibility criteria.
• Verify client eligibility by ensuring valid covered entity encounters, appropriate provider relationships, and prescription linkage.
• Collaborate with clinical and client services staff to identify and enroll eligible clients at intake or during re-engagement.
• Maintain accurate and current enrollment records in internal tracking systems. Medication Adherence & Pharmacy Coordination
• Monitor pharmacy dispensing reports to assess medication adherence and refill history.
• Partner with contract pharmacies (e.g., Avita) to ensure timely and accurate submission of prescription and dispensing data.
• Proactively flag clients with missed refills or signs of non-adherence and conduct timely follow-up.
• Document all adherence-related outreach and coordination activities in the client record or designated data systems.

Documentation & Compliance:

• Ensure that all 340B-qualifying prescriptions, encounters, and services are documented in accordance with federal and program guidelines.
• Support audit readiness by maintaining well-organized client records, reports, and correspondence.
• Participate in internal quality assurance reviews and external compliance audits as required. Client Support & Education
• Educate clients on the benefits of the 340B program and the importance of medication adherence.
• Identify and address barriers to medication access, including issues related to transportation, insurance coverage, or pharmacy misunderstandings.
• Coordinate with case managers and care teams to incorporate adherence strategies into holistic client care plans.

Reporting & Program Improvement:

• Prepare monthly and quarterly reports summarizing adherence trends, refill data, and client engagement.
• Identify and escalate high-risk clients who may benefit from enhanced care coordination or follow-up.
• Contribute insights and recommendations to improve 340B program workflows and client services.

Experience and Skills:

EXPERIENCE AND QUALIFICATIONS:

Education:

• Bachelor’s degree (Required) Licenses/Certifications:
• Active Pharmacy Technician Certification (preferred)
• Valid driver’s license with a clean driving record (past 3 years)
• Willingness to complete 340B training and certification within 90 days of hire Experience:
• Minimum of 3 years working as a pharmacy technician, with at least 1 year in a supervisory or lead role
• Experience in a 340B pharmacy program strongly preferred
• Proficiency with Office 365 (Word, Excel, Outlook)
• Strong organizational, communication, and leadership skills
• Ability to multitask in a fast-paced, client-focused environment
• Experience working with diverse populations and community health programs

Benefits:

We offer Excellent Benefits beginning the 1st day of the following month, after 30 days employment:

Medical Insurance with Employer paying a good percentage of coverage for the Employee

Vision, Prescriptions

Dental is 100% Employer paid for Employee

STD/LTD disability and life insurances 100% Employer Paid for Employee

401K with discretionary match

PTO

Holidays - 10 paid

HRA - Fully Employer funded

Student Loan "Pay Down" program

Hours are:

Monday - Friday 8:30 am - 4:30 pm OR 9:00 am - 5:00 pm

Disclaimer: This information has been designed to indicate the general nature and level of work performed by employees in this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications. Bebashi is an equal opportunity employer. We do not discriminate based on race, color, religion, marital status, age, national origin, gender, sexual orientation, gender identity or expression, veteran status or any other status protected under federal, state or local law. We are committed to inclusion, equity and diversity.

From: Midatlantic Employers' Association