Pharmacy Store Purchaser

Role Objective

The Pharmacy Store Purchaser is responsible for managing the procurement and inventory replenishment of pharmaceutical products, medical supplies, wellness products, and healthcare consumables for the pharmacy operations. The role focuses on ensuring continuous product availability, cost-effective purchasing, inventory optimization, and compliance with UAE healthcare and pharmacy regulations.

The position plays a key role in supporting pharmacy operations by minimizing stock shortages, reducing expiries, optimizing procurement costs, and ensuring efficient supplier coordination.

Core Responsibilities

1. Procurement & Purchasing Operations

• Source and procure pharmaceutical products, OTC medications, medical consumables, vitamins, wellness products, and healthcare supplies from approved vendors and distributors.
• Generate purchase orders and ensure timely procurement based on stock requirements and sales trends.
• Negotiate pricing, payment terms, and delivery schedules with suppliers to achieve cost efficiencies.
• Ensure procurement activities comply with company procurement policies and healthcare regulations.

2. Inventory Management & Stock Control

• Monitor inventory levels, reorder points, fast-moving items, and stock consumption trends.
• Ensure adequate stock availability across pharmacy branches while avoiding overstocking.
• Track expiry dates and coordinate stock rotation to minimize expired and damaged inventory.
• Support stock audits, reconciliations, and inventory accuracy initiatives.

3. Supplier & Vendor Management

• Maintain strong working relationships with pharmaceutical suppliers, distributors, and healthcare vendors.
• Coordinate with suppliers regarding product availability, shortages, pricing changes, and promotional offers.
• Resolve supply chain issues, delayed deliveries, and product discrepancies promptly.
• Monitor supplier performance and support vendor evaluation processes.

4. Operational Coordination

• Coordinate with pharmacy branches, warehouse teams, and logistics teams regarding stock replenishment and transfers.
• Ensure timely delivery and availability of products across pharmacy outlets.
• Support implementation of inventory optimization and procurement efficiency initiatives.

5. Regulatory Compliance & Documentation

• Ensure procurement and storage practices comply with DOH/DHA/MOH regulations and healthcare standards.
• Maintain accurate purchasing records, invoices, supplier contracts, and inventory documentation.
• Support regulatory inspections, audits, and compliance reporting requirements.

6. Reporting & Analysis

• Prepare procurement reports, stock movement analysis, and inventory performance summaries.
• Monitor purchasing trends, stock aging, expiry risks, and procurement costs.
• Provide recommendations for improving inventory turnover and procurement efficiency.

Behavioural Competencies

1. Commercial & Cost Awareness

• Strong focus on cost-effective procurement and inventory optimization.

2. Attention to Detail

• Ensures accuracy in purchasing, stock monitoring, and documentation.

3. Planning & Organizational Skills

• Effectively manages procurement timelines and replenishment activities.

4. Negotiation & Supplier Management

• Builds strong vendor relationships and negotiates commercially favorable terms.

5. Accountability & Execution

• Takes ownership of procurement accuracy and stock availability.

6. Collaboration & Communication

• Works effectively with pharmacy, warehouse, finance, and supplier teams.

Key KPIs (Performance Indicators)

Inventory & Procurement

• Stock availability rate
• Inventory turnover ratio
• Reduction in stock shortages and expiries

Cost & Supplier Performance

• Procurement cost savings achieved
• Supplier delivery accuracy and lead time performance
• Purchase order processing efficiency

Operational Performance

• Inventory accuracy and reconciliation results
• Timeliness of replenishment and deliveries
• Compliance audit performance

Required Qualifications & Experience

• Bachelor’s degree or diploma in Pharmacy, Supply Chain, Procurement, or related field preferred.
• 3–5 years of experience in pharmacy procurement, pharmaceutical purchasing, or inventory management within the UAE.
• Strong knowledge of pharmaceutical products, healthcare supplies, and pharmacy operations.
• Familiarity with UAE healthcare regulations and pharmacy procurement practices preferred.
• Experience working with ERP, inventory management, or pharmacy systems.
• Strong analytical, negotiation, and coordination skills.

Pay: AED3,500.00 - AED5,500.00 per month

Work Location: In person