Planning & Project Management Manager

Job Information

Date Opened

06/22/2025

Job Type

Full time

Industry

Engineering

Work Experience

10+ Years

City

Muscat

State/Province

Masqat

Country

Sultanate of Oman

Zip/Postal Code

0000

• Develop detailed project plans that outline timelines, resources, and milestones for infrastructure, civil engineering, and oil & gas projects.
  
• Ensure that project schedules are realistic and achievable, aligning with both client requirements and internal capabilities.
  
• Implement advanced project management tools and techniques (e.g., critical path analysis, resource leveling) to improve planning accuracy.
  

• Coordinate with the Operations Manager to allocate resources (personnel, equipment, materials) effectively across all projects.
  
• Monitor resource usage to ensure that projects stay on track and within budget.
  

• Continuously review and optimize project schedules, making adjustments as needed to accommodate changing conditions, client requests, or unforeseen delays.
  
• Ensure that all project activities are integrated and that dependencies between tasks are managed effectively.
  

• Serve as the primary point of contact for clients regarding project timelines, deliverables, and any issues that arise.
  
• Ensure clear and transparent communication with clients throughout the project lifecycle, from planning to execution and completion.
  
• Manage client expectations and resolve any concerns or issues promptly to maintain high levels of client satisfaction.
  

• Facilitate communication between internal departments (Operations, Finance, Procurement) and external stakeholders (clients, regulators, subcontractors) to ensure alignment and transparency.
  

• Oversee the Customer Care Lead to ensure that client feedback is gathered, analyzed, and incorporated into project planning and execution.
  
• Implement strategies to improve client satisfaction and enhance the overall customer experience.
  

• Collaborate with the Finance department to develop accurate project budgets based on resource estimates and project plans.
  
• Implement robust cost control measures, including regular cost reporting, variance analysis, and proactive cost optimization strategies.
  
• Ensure that projects stay within budget, identifying cost-saving opportunities and addressing cost overruns promptly.
  

• Monitor project progress against established schedules and take corrective actions to prevent or mitigate delays.
  
• Ensure that any changes to the project scope are managed effectively through change control processes, ensuring minimal impact on schedule and budget.
  

• Lead and mentor the Planning & Project Management team, including the Project Management Lead, QS Lead, and Customer Care Lead.
  
• Foster a culture of accountability, collaboration, and continuous improvement within the department.
  
• Conduct regular team meetings to evaluate project progress, address challenges, and ensure alignment with organizational goals.
  

• Establish and monitor key performance indicators (KPIs) for the planning and project management team.
  
• Implement performance management systems to track the progress of individual projects and team members, identifying areas for improvement and providing feedback.
  

• Identify potential risks related to project timelines, budgets, and resource availability, and develop mitigation strategies.
  
• Ensure that all project risks are documented and addressed proactively to minimize their impact on project delivery.
  

• Ensure that all projects comply with local and international regulations, as well as contractual obligations.
  
• Collaborate with the Procurement & Contracts department to ensure that contract terms are adhered to and that any contract changes are managed effectively.
  

• Work closely with the QA/QC department to ensure that all projects meet the required standards of quality and safety.
  
• Implement quality control measures into the project planning process to ensure that designs, materials, and construction methods meet client expectations.
  

• Prepare and present weekly and monthly project reports to the Deputy General Manager on project status, risks, budget adherence, and resource utilization.
  
• Develop and maintain project dashboards to provide visibility into project timelines, milestones, and KPIs.

Requirements

• Bachelor's degree in Civil Engineering, Construction Management, or a related field.
  
• Master’s degree in Project Management or Business Administration (MBA) is a plus.
  
• PMP (Project Management Professional) or PRINCE2 certification is preferred.

• 10+ years of experience in project management or planning roles, preferably within civil infrastructure, oil & gas, or construction sectors.
  
• Extensive experience managing large-scale projects with a focus on planning, scheduling, and cost control.
  
• Proven track record of managing client relationships and delivering projects on time and within budget.
  

• Excellent project management skills, including proficiency in project management software (e.g., Primavera, MS Project).
  
• Strong leadership and team management abilities.
  
• Exceptional communication and negotiation skills, with the ability to manage relationships with clients, subcontractors, and internal teams.
  
• Strong analytical skills, with the ability to manage budgets, track performance, and optimize project costs.
  
• Ability to identify and mitigate project risks effectively.
  

• Potential promotion to Deputy General Manager or other senior management roles.
  
• Opportunities to take on larger, more complex projects or oversee project management functions across multiple regions.
  

• Opportunities to participate in executive leadership programs and project management certifications (e.g., PMP, PRINCE2).
  
• Attendance at industry conferences to stay current with the latest project management methodologies and best practices.