Police Records Technician II

JOB
SUMMARY/PURPOSEThis is the journey-level class within the Police Records Technician series performing clerical and technical duties involved in the maintenance of highly confidential records and crime data with only occasional instruction or assistance.DISTINGUISHING FEATURES OF THE CLASSEmployees at this level are distinguished from the Police Records Technician I level by the proficient performance of the full range of duties as assigned including processing, coding and independently entering various reports into a records management system, working independently, applying well developed program knowledge, and exercising judgment and initiative. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Work is normally reviewed only on completion and for overall results. Positions at the Police Records Technician II level are normally filled by advancement from the Police Records Technician I level.

EXAMPLE OF DUTIES
1. Be an effective team member by exhibiting self-motivation, supporting other employees in handling tasks, interacting effectively and respectfully with others, showing a desire to contribute to the team effort, accepting assignments willingly, and completing tasks within agreed upon timelines.2. Type, word process, record, and file a variety of police records, reports, and materials including memos, letters, reports, complaints, booking information, warrants, citations, and crime and traffic reports from hard copy or dictation.3. Copy, sort, file, retrieve, and distribute a variety of documents and police reports, citations, warrants, and other materials to appropriate personnel and to appropriate agencies.4. Assemble, code, index, record, and summarize a variety of police data including administrative citations, serious crime offenses, stolen, stored, recovered, and towed vehicles, crime reports, booking sheets, file field interrogation cards, and related documents.5. Enter and retrieve data in City, local, state, and federal law enforcement automated database systems.6. Perform transcription of police reports and typing services using independent judgment.7. Scan, index, and verify a variety of records and reports into the records management system.8. Release requested reports and related information to the public or to outside agencies in accordance with established regulations.9. Perform receptionist duties, including answer telephones and assist department personnel and the general public by telephone or in person by providing general information regarding departmental policies, procedures, and regulations.10. Maintain, sort, copy, and distribute reports and other materials; distribute mail.11. Complete criminal history background checks and process fingerprint cards as needed.12. Handle basic financial transactions, which may include billing, invoicing, ordering of supplies, and receiving monies.13. Other duties may be assigned.

SUPPLEMENTAL INFORMATION
Education/Experience Review (100% of scoring process; 70 pass point): Applicants meeting the minimum qualifications will be rated based on the type (relatedness) and extent of their education and experience as documented on their application and/or supplemental questionnaire. Applicants who pass this exam will have their names placed on an eligible list for this classification.