Police Records/Evidence Technician

The Police Records|Evidence Technician is a non-sworn, civil service position that provides essential administrative and operational support to the Police Department. This role is responsible for managing and maintaining the department’s records management system and digital evidence platforms, ensuring accuracy, security, and compliance with applicable laws and policies.

This position also performs critical duties related to intake, storage, tracking, and disposition of property and evidence, maintaining strict chain-of-custody standards. The technician serves as a key point of contact for internal staff and the public, responding to inquiries, fulfilling records requests, and resolving issues related to police reports and information systems.

This role collaborates and coordinates with other police personnel, units, and external agencies to support efficient information sharing, case management, and overall department operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Perform a wide range of general, administrative, and confidential duties in support of Police Department operations.
• Manage daily activities within the Records Management System (RMS); ensure data accuracy, integrity, and compliance with established procedures; serve as an informational resource for staff.
• Serve as a primary point of contact for the public; provide customer service by responding to inquiries in person and by phone and directing requests appropriately.
• Answer incoming calls, greet visitors, and assist citizens with requests for information and services.
• Maintain, store, retain, transfer, and dispose of records in accordance with applicable laws, regulations, and department policies.
• Enter and retrieve data from federal, state, and local systems, including NCIC, CCIC, and RMS, ensuring accuracy and compliance with criminal justice information standards.
• Utilize systems such as CAD, JMS, and related databases to research and obtain information on calls for service and case activity.
• Prepare and complete supplemental reports and documentation as required.
• Compile, track and submit monthly statistical reports and related data, as requested.
• Process and fulfill criminal justice records requests in compliance with legal requirements and department procedures, ensuring proper redaction and adherence to release guidelines.
• Process requests for body-worn camera footage and other records, ensuring proper redaction and adherence to release guidelines.
• Develop, update, and maintain records release procedures to ensure consistency and compliance.
• Maintain and update Standard Operating Procedures (SOPs) related to Records and Front Desk functions.
• Coordinate with Dispatch to initiate calls for service for walk-in requests requiring officer response.
• Monitor and control access to the facility by logging visitors and maintaining security protocols.
• Prepare and organize meeting rooms and administrative spaces for scheduled use.
• Crosstrain in property and evidence handling, sex offender registration, and other administrative functions to provide operational support and coverage as needed.
• Maintain and manage a secure, organized property and evidence facility in accordance with department policies and legal standards.
• Receive, log, classify, store, safeguard, transport, and release evidence, found property, and items held for safekeeping.
• Ensure all property and evidence are properly packaged, labeled, and protected from damage, deterioration, loss, or tampering.
• Maintain accurate and complete records of all items, including classification (evidence, found property, safekeeping), date/time of intake, and ownership information when available.
• Establish and preserve the chain of custody for all evidence and property in compliance with legal and departmental requirements.
• Update and maintain records regarding the location, status, and final disposition of property and evidence.
• Review and apply current best practices for the secure and efficient handling of evidence; recommend and implement process improvements as appropriate.
• Perform required checks on regulated property (e.g. firearms) in accordance with applicable laws and ordinances.
• Prepare, process, and distribute discovery materials, including digital evidence, to prosecutors, defense counsel, and authorized parties while ensuring integrity and chain of custody.
• Process requests for body-worn camera footage, in-car video, and other digital media; verify, redact, and release records in compliance with legal requirements and department policy.
• Compile, track, and maintain detailed records and reports related to evidence and property intake, storage, and disposition.
• Safely handle and secure sensitive and high-risk items, including firearms, narcotics, controlled substances, biohazards, and currency.
• Serve as a liaison for officers, attorneys, court personnel, other law enforcement agencies, and the public regarding property and evidence inquiries.
• Prepare evidence for forensic analysis, court presentation, or authorized review as directed.
• Conduct and assist with inventories, audits, evidence destruction, and authorized releases in accordance with policy and court orders.
• Coordinate with officers, investigators, and the courts to ensure the timely and lawful disposition of evidence and property.
• Research case reports and records to identify and locate lawful owners of recovered or seized property.
• Prepare and send notifications to property owners regarding the release or disposition of items; facilitate the return of property to rightful owners.
• Testify in court as required regarding evidence handling, chain of custody, and departmental procedures.
• Provide front counter and phone support as needed, including coverage of the service window.
• Assist other departments and external agencies with evidence-related matters as required.
• Perform other duties as assigned; this list is not intended to be all inclusive.

QUALIFICATIONS:

• Must be twenty-one (21) years of age by the projected start date.
• Be a United States citizen at the time of application.
• Possess a valid Colorado’s driver’s license or have the ability to obtain one within thirty (30) days of employment.

Pre-Qualifying Requirements:

• Must successfully pass a comprehensive background investigation, including criminal history check, polygraph examination, psychological evaluation, and drug screening prior to employment.
• Must meet all department standards for employment suitability and integrity.

Disqualifying Factors:

Applicants must not have any of the following:

• Any felony conviction, plea, deferred judgment, or deferred sentence for a felony offense.
• Any felony conducts within the past three (3) years, whether charged or not.
• Any misdemeanor conviction within the past three (3) years.
• Any unlawful use of controlled substances within the past three (3) years that would impact the applicant’s ability to meet the standards of a safety sensitive position, successfully complete a background investigation, or comply with Town and Police Department policies.
• Refusal to submit to a required drug screening.
• Intentional falsification or omission of information during the application or hiring process.

Substance Use Considerations:

• Consistent with Town policy and the safety sensitive nature of this position, prior marijuana use will be evaluated on a case-by-case basis. Applicants must demonstrate a history of responsible decision making and the ability to comply with drug free workplace standards and law enforcement integrity requirements.

Drug-Free Workplace:

• This position operates within a drug-free workplace. Employees are prohibited from the use, possession, or being under the influence of marijuana or other controlled substances while on duty or in the workplace, in accordance with applicable laws and departmental policy.

Knowledge, Skills, and Abilities:

• Knowledge of law enforcement practices, records systems, evidence systems, and legal terminology.
• Familiarity with applicable laws, including Colorado Revised Statutes, town ordinances, and model traffic codes.
• Strong customer service skills and the ability to interact professionally and cooperatively with coworkers, other agencies, and the public.
• Effective verbal and written communication skills.
• Proficiency in typing, data entry, and general computer use.

Certifications and Training Requirements:

• Certification in CCIC (Colorado Crime Information Center) | NCIC (National Crime Information Center), or the ability to obtain certification within three (3) months of hire.
• CPR and First Aid certification within one (1) year of employment.
• Notary Public certification within one (1) year of employment.
• Completion of FEMA IS-100, IS-200, and IS-700 courses within six (6) months of employment.

EDUCATION AND EXPERIENCE:

• High School Diploma or the equivalent
• Two (2) years of general clerical experience which has included detailed work, accounting or bookkeeping types of duties and responsibilities
• Property and record keeping experience preferred

EQUIPMENT USED:

• Computer and associated hardware and software
• Specialized software: Records Management System, Jail Management System, CAD Browser, NCIC/CCIC
• Telephone
• Copier, scanner, fax
• Postage meter
• Various evidence collection tools and equipment

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to use hands and fingers, to handle, feel, talk, and hear
• Frequently required to stand, walk, sit and reach with hands and arms
• Occasionally required to climb or balance and stoop, kneel or crouch
• Frequently lift/move up to 25 pounds and occasionally lift/move up to 50lbs.
• Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus
• Able to remain in a sitting position at office desk for extended periods of time

The Town of Timnath provides equal employment opportunities in compliance with all pertinent federal, state, and local laws.

This position is currently scheduled to close on Friday, April 24, 2026; however, it may close earlier should we receive a high volume of applications.

Benefits:

• Dental insurance
• Town sponsored Disability insurance (STD & LTD)
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance - Town sponsored & Voluntary plans offered
• Lifestyle Spending Account
• Paid sick time
• Paid time off
• CO PERA
• Voluntary Retirement plan – 457(b)
• Tuition reimbursement
• Vision insurance

Pay: $26.13 - $29.17 per hour

Benefits:

• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person