PQ Officer

Job Purpose

To manage and coordinate company prequalification, vendor registration, and classification processes with UAE government entities, semi-government authorities, consultants, and major clients, ensuring eligibility for tenders and projects.

Key Responsibilities

Prequalification & Vendor Registration

• Prepare, submit, and follow up on prequalification documents, EOIs, and vendor registrations in the UAE.
• Handle registrations and renewals with authorities and major clients, including but not limited to:
• Abu Dhabi & UAE semi & Government portals (TAQA, Municipalities, TAMM, MOIAT, Etimad)
• ADNOC Group companies
• Abu Dhabi, Al Ain & Dubai Municipality
• Maintain company classification and grade with local authorities and consultants.

Documentation & Compliance

• Coordinate with Finance, HR, Projects, QA/QC, and HSE departments to gather required documents such as:
• Audited financial statements
• Company licenses & trade certificates
• VAT & tax compliance documents
• ISO certifications (9001, 14001, 45001)
• HSE statistics, policies, and project references
• Ensure submissions comply with UAE regulatory and client-specific requirements.

Data & Records Management

• Maintain an up-to-date prequalification database including completed projects, manpower, equipment, and financial data.
• Track submission status, approvals, expiries, and renewals.
• Manage online portals such as SAP Ariba, Oracle, Etimad, ADNOC e-Sourcing.

Coordination & Follow-up

• Liaise with clients, consultants, and authorities for clarifications and approvals.
• Support tendering teams by ensuring valid and approved prequalification status prior to bid submission.
• Identify gaps in compliance and coordinate corrective actions.

Qualifications & Experience

• Bachelor’s degree in any discipline, Engineering, or related field.
• 3–5 years of UAE experience in prequalification, tendering, or contracts.
• Strong exposure to UAE government and semi-government registration systems.

Skills & Competencies

• Excellent documentation, coordination, and follow-up skills.
• Strong knowledge of UAE regulatory and client compliance requirements.
• Proficient in MS Office and online registration portals.
• Ability to handle multiple submissions under tight deadlines.
• Strong attention to detail and confidentiality.

Preferred Requirements

• Experience in construction / EPC / oil & gas sectors.
• Familiarity with ADNOC, TAQA, Etimad, Dubai Municipality, DEWA systems.
• Familiar with any ERP system, like SAP
• Knowledge of HSE and ISO documentation.

Job Types: Full-time, Permanent