Preschool Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and ensure a smooth workflow across departments. The ideal candidate will bring enthusiasm, excellent communication skills, and a proactive approach to managing diverse administrative tasks. Your energy and dedication will help create an efficient, welcoming environment that promotes productivity and positive customer interactions.

Responsibilities

• Serve as the first point of contact at the front desk, greeting visitors and managing multi-line phone systems with professionalism and courtesy
• Handle incoming calls, direct inquiries appropriately, and maintain excellent phone etiquette
• Manage calendar scheduling, appointment setting, and coordinate meetings for staff and executives
• Perform data entry, maintain accurate filing systems, and update records using Microsoft Office, Google Workspace, and other office management tools
• Assist with bookkeeping tasks such as invoicing and basic ProCare entries to support financial accuracy
• Provide exceptional customer service by supporting families, vendors, and internal teams with clerical needs and information requests
• Support office management duties including supply inventory, filing, proofreading documents, and ensuring overall office organization

Skills

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and basic computer literacy
• Familiarity with multi-line phone systems and professional phone etiquette
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Experience with bookkeeping software is a plus for handling financial tasks accurately
• Excellent typing speed and data entry skills to ensure efficiency in document processing
• Strong time management skills to prioritize tasks effectively in a fast-paced environment
• Previous experience as a receptionist or personal assistant is advantageous
• Childcare and 40 DCF clock hours a plus

Join us in creating an energetic workplace where your organizational talents shine! This paid position offers meaningful responsibilities that contribute directly to our team’s success while providing opportunities for professional growth. We value proactive individuals who thrive on multitasking, excel in communication, and enjoy supporting others through exceptional administrative service.

Job Type: Full-time

Pay: From $17.00 per hour

Benefits:

• Employee discount
• Paid time off
• Professional development assistance
• Tuition reimbursement

Work Location: In person