Press Operations Coordinator UAE National - Fixed Term

Mission

The Press Operations Coordinator plays a key role in supporting the day to day operational management of the Press function. The role focuses on coordinating press related activities, including press shoots and dressings logistics, PR sample tracking and inventory management, financial administration, and departmental reporting.

Working closely with internal teams such as Operations, Security, Logistics, Finance, and markets, the coordinator ensures that all operational processes run smoothly and in compliance with internal guidelines. The position also supports the department through accurate reporting, efficient workflow management, and timely coordination of operational requests.

Press Shoots and Dressings Operational Coordination

• Coordinate day to day operational work related to press shoots in close collaboration with the press team.
• Liaise with internal departments including Operations, Security, and markets to secure timely approvals and ensure smooth execution of shoots and dressings.
• Update internal guidelines and compliance processes in close collaboration with Press teams, compliance, logistics, and security.
• Maintain organized filing systems for press assets, documents, and approvals within shared folders and internal platforms.

PR Sample Management

• Track and monitor all PR samples stored in the warehouse and office.
• Coordinate with logistics to ensure proper handling, returns, and inventory updates.
• Support coordination with HQ teams and marketing to ensure all novelties are sent to markets on time.
• Flag any quality issues of pieces and ensure all are maintained in proper conditions for use in shoots and dressings.
• Create monthly internal status reports on all stock and share with PR teams.

Financial Administration & Budget Tracking

• Support the creation of Budget Orders (BOs) & Purchase Orders (POs).
• Update the PO tracker timely to ensure all payments comply with purchasing and compliance guidelines.

Department Consolidation and Reporting

• Support the consolidation of the PR department's presentations and reporting for both Community and Press pillars.
• Assist in maintaining efficient workflows and operational processes within the PR department.
• Provide administrative and operational support to the team as required.

Success Criteria

• 1 3 years of experience in operations, coordination, or administrative roles.
• Proficiency in operational coordination, budget tracking, or project administration.
• Strong organizational and operational coordination skills.
• High attention to detail and ability to manage multiple priorities simultaneously.
• Ability to work cross functionally with different departments.
• Strong administrative and financial tracking capabilities.
• Proactive, reliable, and solutions oriented mindset.
• Excellent communication and follow up skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and internal reporting tools.