Pretrial Court Services Specialist

JOB
Reporting directly to the Magistrate Court Administrator, responsible for performing complex duties in compliance with statutory timeframes in support of the Associate Judges presiding over magistration hearings. Identifies and prepares required legal documents and court orders for each hearing. Disseminates legal documents to multiple stakeholders utilizing internal and external communication platforms and databases. Answers and responds to calls, emails, and correspondence regarding magistration.

EXAMPLE OF DUTIES
Reviews and confirms completeness of law enforcement arrest reports and subsequent jail record entry for newly arrested defendants, ensuring all necessary information is included and assigns to appropriate court/jurisdictionPrepares legal documents including warrants, blood search warrants, personal bonds, bond conditions, emergency protective orders, ignition interlock orders, mental health assessment orders and any other legal orders requested by Associate JudgeIn compliance with state law, enters defendant and charge information into Public Safety Reporting System database to create Public Safety Report for judicial review prior to magistrationSubmits pertinent Emergency Protective Order information to Department of Public Safety and Protective Order Registry database dailyNotifies local mental health authority when assessments are ordered, distributes completed assessments to defense attorney, court of record, clerk of record, and prosecutor’s office while maintaining compliance with HIPAA and department policies Prioritizes and completes time sensitive work in compliance with department policies and state lawReviews accuracy of prepared documents and orders prior to submission to the Associate Judge and ensures post magistration hearing documents are error free and have appropriate signatures and datesAssists with coordination of court dockets and court schedulingPerforms record management duties by creating, retaining, distributing and disposing of case information per department operating procedure or as prescribed by law Handles confidential information independently and under the general direction of Associate Judge in compliance with department policiesResponds to contacts, communications, and inquiries related to magistration matters, including from law enforcement, defendants, victims, attorneys, County and District Courts, County and District Attorney, Justice of the Peace, Municipal Court, and from out of county and state courtsServes as liaison between magistration, booking, prosecutors, defense, and other various state and local officialsAttends all meetings and trainings as requiredPerforms special duties as assignedORGANIZATION RELATIONSHIPSReports directly to – Magistrate Court AdministratorDirect Reports – NoPHYSICAL DEMANDSPosition involves prolonged sitting at a workstation, reading, visual examination of documents, reaching, standing, walking, twisting, bending, repetitive motions, and occasional lifting ENVIRONMENTAL FACTORSWork is primarily indoors in an air-conditioned environmentWork is regularly performed in a secured area of the jailLimited interaction with persons accused or convicted of crimesWork is fast paced, requires independent judgement and an ability to meet legally mandated deadlinesIRREGULAR HOURSWork outside of regular office hours (Monday-Friday) is required to meet deadlinesRotating weekends and holidays is requiredEssential personnel policy is applicable to this positionRegular attendance is requiredThe above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

SUPPLEMENTAL INFORMATION
A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources. Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.TOBACCO FREE WORKPLACE POLICYWilliamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.