Pricing and Rebates Administrator

Pricing & Rebates Administrator (Controllership) This position will be Located onsite at the Corydon, Indiana Corporate Office

Department: Finance (Controllership)
Reports To: Controller
Location: Corydon, IN
FLSA: Non‑exempt (hourly)
Schedule: Full‑time; hybrid

Position Summary

Own accurate, timely pricing across ERP/CPQ/CRM and ensure that customer‑specific pricing, SPAs, and rebates are administered with a strong financial‑controls lens. This role partners with Sales, Customer Service, and Supply Chain but sits in Finance to protect margins, reduce credit/rebill cycles, and support close and audit activities.

Key Responsibilities

Pricing Operations

• Load, update, and audit price lists, customer‑specific pricing, and discount schedules in the ERP/pricing tool with full approvals trail.
• Execute price updates (effective dates, exceptions, customer notifications, and testing).
• Turn around ad‑hoc price changes within SLA; minimize price exceptions and credit/rebill volume.

Vendor SPAs & Rebates

• Create, file, and track vendor SPAs; validate eligibility and terms before activation.
• Calculate, submit, and reconcile vendor rebate claims; resolve short‑pays/denials; maintain supporting documentation for audit.
• Maintain rebate accruals and true‑ups; provide schedules to Accounting for month‑end close.

Governance, Controls & Compliance

• Maintain pricing master‑data standards (UoM, effectivity, hierarchy); enforce segregation of duties.
• Operate documented controls (approval thresholds, change logs, three‑way evidence for SPAs/rebates); support internal and external audits.
• Monitor margin‑leakage drivers (unauthorized discounts, expired SPAs, mismatched cost/price) and escalate exceptions.

Cross‑Functional Collaboration & Continuous Improvement

• Train Customer Service/Sales on pricing request hygiene and required documentation.
• Drive root‑cause fixes to reduce errors (templates, validations, workflow automations).
• Participate in ERP enhancements and contribute to SOPs and knowledge base.

Qualifications

Must‑Have

• 2–4+ years in pricing, rebates, sales ops, or order‑to‑cash within an industrial/manufacturing or distribution environment.
• Intermediate/advanced Excel (lookups, pivots, basic modeling); data hygiene mindset.
• EPICOR/Eclipse experience and comfort learning pricing tools a plus.
• Proven attention to detail, urgency, and service orientation; ability to juggle multiple deadlines.
• Clear written documentation and stakeholder communication.
• Exposure to SPAs/rebates administration and accruals; month‑end close support.
• Familiarity with internal controls and audit requests.