Primary Attendance and Academic Data Manager

Job Title: Attendance and Academic Data Manager (Primary School)

Job Purpose: The Attendance and Academic Data Manager is responsible for the overall

consistency, accuracy, integrity and security of academic (including pastoral)

data.

The Attendance and Academic Data Manager is responsible for supporting the

attendance and welfare of students in primary.

Reporting to: Head of Primary

Bachelor's Degree.
Qualifications and
experience: (For Minimum Three years of experience using a Management Information System

further information (MIS) system (preferably one linked to a school).
refer to the person
specification) Excellent proficiency in English (written and spoken).

Have advanced excel skills.

Have the ability to present information in a clear and understandable format.

Responsibilities
MAIN (CORE)
DUTIES Developing the schools’ use of its data (Engage) to provide

intelligence that enables focused school improvement

• To work alongside the school IT

Director in ensuring updates to Engage

are planned and implemented correctly and without risk of

data integrity being jeopardized.

• To manage the statutory and school based

collection of data to deadlines, and

prepare electronic and paper

based reports for staff, pupils, parents and outside agencies.

• Prepare and update electronic mark sheets for collecting asses

when required.

• Create and print interim assessment point reports for paren

ts as part of the school assessment cycle and as required.

• Work with staff and the Primary Deputy Head

(Academic) to develop staff use and understanding of

reports to inform intervention both at subject, year and class

teacher level.

• Ensure assessment point data is taken from Engage and is impo

rted into additional computer packages or Excel

• Support staff in the effective use of GL assessments and CATs

exams and data to inform target setting and setting of students.

• Create tracking sheets for a number of stakeholders that show

the varying progress of students across the school at student,

department and school level.

• Support with the monitoring and updating of sheets that track

key students.

• Working with the Head of Inclusion Learning to ensure the Inclusion

Register is updated and reconciled with Engage.

• Ensuring that the school meets the data protection (like GDPR)

requirements.

• Working with staff at all levels and governors of the

school to monitor and report on school performance using

accurate and relevant data held within the MIS.

• Managing the tracking of data directed by leadership and

working with a range of staff to develop the most effec

tive use of ICT based tool to record and report on a range of data

sets (including academic and pastoral data).

• Support the central recording of student assessments and target-

setting Work with the Senior Leader responsible for Timetable and

Curriculum to set up and maintain.

• The school timetable and manage in year changes.

• Update student timetables, as required, during the

academic year and provide individual student timetables, as

required.

• Work with staff to oversee attendance processes.

• Fulfill a role as part of student welfare and link closely with in school

support to enhance student welfare.

• Monitor attendance daily.

• Track attendance of students.

• Communicate with parents and families to support attendance of

students.

• Manage the organisation and coordination of assemblies and whole

school photographs.

• Support the presentation, organisation and production of the annual

school yearbook.

• Assist with the establishment and administration of Parent

Representative groups, including attending meetings and supporting

associated administration.

• Support the House Coordinator with administrative and

organisational tasks when required.

• Support the management and tracking of student certificates and

rewards.

• Analyse and present daily, weekly and termly behaviour data to

support school improvement and student welfare.

• Download, manage and distribute GL assessment data to relevant

stakeholders and support leaders with the analysis and

interpretation of this data.

• Analyse attendance data and provide reports and trends to relevant

leaders to support attendance improvementstrategies.

• Manage and maintain staff duty rotas once established by the

Deputy Head (Pastoral).

Additional Duties: Whilst every effort has been made to explain the main duties and
responsibilities of the post, each individual task undertaken may not be
identified.

• Employees will be expected to comply with any reasonable request

• On occasions, supporting the Primary Deputy Head (Academic) &

This job description is current at the date shown but, in consultation with you, maybe changed by
the ACLT to reflect or anticipate changes in the job commensurate with the grade and job title.

Person Specification: Primary Attendance and Academic Data Manager

Need Required Desirable

To hold a Bachelor's degree ✓

To have a minimum of 3 years experience working with Management Information ✓
Systems (MIS), preferably in a school setting.

Previous experience of working in an International School ✓

Excellent Excel skills ✓

Excellent English proficiency in speaking and written communication. ✓

To be able to meet deadlines and work proactively. ✓

Ability to work independently and without immediate supervision. ✓

Ability to prioritise: managing a wide range of tasks; especially at crucial times such as ✓
reporting to parents.

To be willing to undertake regular continued professional development. ✓

Must be highly organised and have good attention to detail. ✓

To be able to support a positive culture with colleagues and be a team player ✓