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Rutgers University

Principal Secretary

Position Details

Position Information

Recruitment/Posting Title

Principal Secretary

Job Category

AFSCME 1761 (COLT)

Department

Athl - Football

Overview

The Rutgers Division of Intercollegiate Athletics sponsors 24 intercollegiate sports, comprised of 14 women’s and 10 men’s programs, that compete at the Division I level. The Scarlet Knights are members of the prestigious Big Ten Conference, the nation’s premier academic and athletic conference, after officially joining the league on July 1, 2014. Known as “The Birthplace of College Football, Rutgers hosted Princeton on Nov. 6, 1869 in the first intercollegiate football game, with RU earning a 6-4 victory.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Principal Secretary for Football.

Among the key duties of the position are the following:

Provides secretarial support to the Head Coach of Football as well as to the entire Football staff and program.
Reports to the Senior Administrative Assistant for Football.

FLSA

Nonexempt

Grade

Salary Details

Minimum Salary

39179.030

Mid Range Salary

45960.070

Maximum Salary

53028.060

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

Medical, prescription drug, and dental coverage
Paid vacation, holidays, and various leave programs
Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
Employee and dependent educational benefits (when applicable)
Life insurance coverage
Employee discount programs

Position Status

Full Time

Working Hours

Standard Hours

35.00

Daily Work Shift

Work Arrangement

This position requires a fully on-site work arrangement.

Union Description

AFSCME - Local 1761 COLT

Payroll Designation

PeopleSoft

Seniority Unit

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

PERS

Qualifications

Minimum Education and Experience

High school/vocational school education or equivalent plus three years of any equivalent combination of: secretarial experience, college-level study, advanced secretarial training, or clerical experience, provided secretarial experience accounts for at least one year of any such combination.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

Demonstrated data entry/word-processing/typing skills.
Working knowledge and the ability to use basic spreadsheet, word-processing, database
software, and/or email.
Experience with Teamworks and Jumpforward software. Must be able to communicate effectively,
Effective client service skills.
Shorthand, stenographic, and/or machine transcription skills.

Preferred Qualifications

Knowledge of NCAA compliance rules and regulations.
Experience booking with travel agencies.

Equipment Utilized

Microsoft Word, Excel and Outlook.
Teamworks/Jumpfoward.

Physical Demands and Work Environment

Special Conditions

Nights and weekends will be required.

Posting Details

Posting Number

26ST1183

Posting Open Date

05/28/2026

Special Instructions to Applicants

All applicants must complete and attach in the “Applicant Document” section under “Affirmation of Association with a Prospective Student-Athlete Form” the Affirmation of Association with a Prospective Student-Athlete form (provided in the link below)

https://scarletknights.com/documents/2025/6/12/IAWP_Affirmation.pdf

Message to AFSCME Local 1761 (COLT) members ONLY:

To apply, an application or resume must be submitted no later than 9:00 a.m. on Friday, 06/05/2026. Although AFSCME Local 1761 (COLT) members have priority consideration, outside applications are accepted as well.

Regional Campus

Rutgers University-New Brunswick

Home Location Campus

Busch (RU-New Brunswick)

City

Piscataway

State

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

Do you have a High school/vocational school education or equivalent plus three years of any equivalent combination of: secretarial experience, college-level study, advanced secretarial training, or clerical experience, provided secretarial experience accounts for at least one year of any such combination?

Have you completed the Affirmation of Association with a Prospective Student-Athlete form listed under the special instructions area of the application? If you have not completed the form and/or answer "No" to this question, you will be disqualified from the applicant pool for this posting.