PRO & Admin Supervisor - Manufacturing HFZ

Job Title: PRO & Administration Supervisor

Location: Al Ain / Ajman / Sharjah (as applicable)
Department: HR & Administration

Job Purpose:

To oversee all government relations, administrative operations, and facility support services, ensuring full compliance with UAE regulations while managing company documentation, licenses, employee services, transport, and accommodation.

Key Responsibilities:1. Government Relations (PRO)

• Manage all activities related to Ministry of Human Resources & Emiratisation (MOHRE), Immigration, Labour, and other UAE government entities
• Process employment visas, labor cards, Emirates ID, medicals, and cancellations
• Ensure timely renewal of visas and permits to avoid penalties
• Maintain strong relationships with government authorities and typing centers

2. Trade License & Legal Compliance

• Handle issuance, renewal, and amendments of Trade Licenses across mainland and free zones
• Ensure all company licenses, permits, and registrations are up to date
• Coordinate with legal advisors for company documentation, agreements, and compliance matters

3. Free Zone Coordination

• Manage all documentation and requirements related to Free Zone Authorities (if applicable)
• Process company setup, visa allocation, lease agreements, and renewals within free zones
• Liaise with free zone authorities for inspections, approvals, and updates

4. Customs & Logistics Documentation

• Coordinate with UAE Customs for import/export documentation
• Ensure compliance with customs regulations for shipment clearance
• Handle documentation such as Bill of Entry, export declarations, and approvals
• Liaise with clearing agents and logistics partners for smooth operations

5. Administration & Office Management

• Supervise day-to-day administrative operations across offices and sites
• Manage office supplies, vendors, contracts, and service providers
• Ensure proper record keeping and document control

6. Employee Accommodation (Camp Management)

• Oversee staff accommodation (camps), ensuring hygiene, safety, and compliance
• Manage room allocations, maintenance, and utilities
• Coordinate with camp supervisors and maintenance teams
• Ensure compliance with UAE labor accommodation standards

7. Transport & Drivers Management

• Supervise company drivers and vehicle usage
• Plan and manage staff transportation routes and schedules
• Ensure vehicle registration, insurance, and maintenance are up to date
• Monitor fuel usage, vehicle logs, and driver performance

8. Vendor & Facility Management

• Coordinate with service providers (cleaning, security, maintenance)
• Monitor vendor performance and contract compliance
• Ensure facilities are maintained in line with company standards

Qualifications & Requirements:

• Bachelor’s degree in Business Administration or related field
• Minimum 5–8 years of UAE experience in PRO/Admin roles
• Strong knowledge of UAE labor laws, visa processes, customs, and licensing
• Experience working with Free Zones and Mainland entities
• Valid UAE driving license preferred
• Strong communication skills in English (Arabic is a plus)

Pay: AED5,000.00 - AED11,000.00 per month

Experience:

• PRO Experience in the UAE : 5 years (Required)
• Free Zones in UAE : 5 years (Required)
• Customs, Immigrations, Trade Licenses handling : 5 years (Required)

Language:

• Arabic (Required)

Willingness to travel:

• 75% (Required)

Work Location: In person