Proc Reg Category Mgmt Asst Analyst

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Overview:

We are seeking a skilled Procurement Specialist to manage and enhance the Requisition-to-Pay (R2P) process within our organization. The ideal candidate will have a deep understanding of procurement operations, vendor management, and compliance frameworks

Responsibilities:

Procurement and PO Management:

End-to-end management of purchase orders (POs), including PR/PO creation, budget setup, and vendor/marketing management.
Collaborate with the Finance & Control team to initiate and align brand budgets in SAP S4 and MyBuy/Ariba systems.
Generate project numbers for brand projects and manage GR (Goods Receipt) creation.

Vendor and Master Data Management:

Support vendor setup, onboarding, and updates in systems like SAP/Ariba.
Maintain accurate vendor information and ensure proper document verification.

Reconciliation and Financial Collaboration:

Partner with local and corporate finance teams to manage reconciliations, address budget/vendor-related queries, and provide support during period close estimation.
Provide cross-charges, journal entries, and periodic performance reporting to stakeholders.

Reporting and Analysis:

Generate brand reports and track project-related costs, including estimates, open POs, and remaining balances.
Complete ad-hoc analyses of cost buckets across brands to identify efficiency opportunities for future planning.

Process Improvement and Governance:

Maintain a strong control environment by ensuring accurate vendor setup, invoice posting, and adherence to defined timing and accuracy guidelines.
Help Reporting Leadership refine internal COE processes, including workflow mapping and addressing bottlenecks.
Improve processes based on frequent end-user and Business Partner feedback.

Qualifications:

Key Skills/Requirements

Educational Background:

B.Com graduate or MBA with 5-6 years of Req to Pay work experience.

Technical Skills:

Proficient in Microsoft Excel and PowerPoint with the ability to quickly adapt to new tools.
Hands-on experience with ERP systems such as SAP S4 HANA, Ariba, or Oracle (preferred).

Analytical and Problem-Solving Abilities:

Exceptional analytical skills with the capability to translate findings into actionable solutions and processes.

Communication and Interpersonal Skills:

Strong verbal and written communication skills, with proficiency in the English language.
Ability to manage information requests and engage effectively with stakeholders.

Work Style and Competencies:

Results-oriented with a demonstrated ability to meet deadlines.
Detail-oriented and organized, with strong document maintenance practices.
Aptitude for working independently with minimal supervision.

Time Management and Teamwork:

Proven ability to manage multiple time-sensitive priorities effectively.
Thrives in a collaborative team environment, consistently demonstrating urgency, courtesy, and patience.

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