Procurement Administrator

COUNTY OF BUCKS

POSITION SUMMARY:

Responsible for the purchase and procurement of supplies, processing of invoice payment requests, along with bookkeeping duties.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Written and verbal correspondence with outside vendors concerning purchase requests and supplies in accordance with the Purchasing Policies, including meeting the Lawson system requirements.
• Works with departments and enforces the maintenance of adequate par levels ensuring that the Manor always has supplies on hand to meet the needs of the residents.
• Follows the Purchasing requirements for use of credit card, securing vendor quotes, developing specifications for posting on DemandStar and submitting specifications for the bid process as per the Purchasing Policies.
• Bookkeeping of Trust Fund and related invoices.
• Responsible for preparing purchase requests and tracking purchase orders for facility needs
• Assist Families and Residents with insurance questions, cash for shopping trips and reimbursement to families from the Trust account.
• Other related Business Office duties such as filing, mailings, answering phones and covering front desk receptionist for lunchbreaks.

QUALIFICATIONS REQUIRED:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma; College Business and Computer courses preferable
• Advanced knowledge of Microsoft Word and Excel spreadsheet required
• Attention to detail
• Ability to perform calculations quickly and accurately
• Good communication skills
• Ability to work individually and as part of a team
• Knowledge of office equipment.

Job Details