Procurement Analyst - Level III

Since 1875, South Brooklyn Health has established its reputation for clinical excellence and culturally competent care. It has designations as a Certified Percutaneous Coronary Intervention (PCI) Center, an Advanced Primary Stroke Center, an accredited Baby-Friendly Hospital, a U.S. News & World Report high performing hospital. The hospital's staff is as diverse as the patients they serve. Interpreter services can be provided at any time of the day or night in over 130 languages.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

8:00 A.M – 4:00 P.M

Purpose of Position:

This class of positions involves responsible, professional and supervisory work, with varying degrees of latitude for independent initiative and decision making, in the development and management of contracts for services and in the procurement of goods, services and/or construction. All work is performed in accordance with agency, city, state and federal requirements and procedures including those of the Procurement Policy Board and the Mayor's Office of Contracts. This title shall not be used to replace the technical functions of engineering, engineering-related, or other titles involved in construction activities. All personnel perform related work.

Under general supervision, with considerable latitude for independent initiative and decision making, performs very responsible and highly complex or supervisory work in purchasing goods, services and/or construction, and in processing procurement documents and contracts; confers with, advises and coordinates operational, technical and professional staff in the procurement process; performs complex professional/supervisory work involved in the development and management of contracts for services.

Examples of Typical Tasks:

Performs the duties of Assignment Level I:

1. Reviews purchasing requisitions and procurement and contract documents, checking descriptions and specifications to determine their accuracy and adequacy and consults with appropriate agency staff to adjust possible discrepancies. Participates in preparation of small purchase solicitations and the solicitation of bids and suggests possible sources of supply.

2. Participates in the tabulation and analysis of bids, the examination of samples and the investigation of bidders and prospective contractors.

3. Examines relevant publications and becomes familiar with market conditions, price trends and trade practices.

4. Obtains data needed in the preparation of invitations for bid and requests for proposal and determines appropriate solicitation procedures. Prepares documents for bid and/or proposal solicitations and for processing of contract awards, registrations and modifications; organizes bidders' packages for solicitations; develops bid schedule, identifies special conditions, determines level of competition and solicits bids and proposals from potential contractors.

5. Reviews bids and proposals submitted by vendor/providers to ensure conformity to agency, city, state and federal requirements. Enters and retrieves data from automated information systems and obtains information relating to ability of vendors and contractors to provide goods and services in a timely manner.

6. Prepares required procurement documentation. Reviews bid offerings; selects lowest bidder; prepares recommendations for awards. Prepares, reviews and modifies routine contract specifications and conditions of purchase; participates in contract negotiations.

7. Follows up on problems regarding delivery of goods and services and prepares periodic progress reports on procurement status. Makes reports on contractors' performance. Acts as primary liaison between the agency and contractors, vendors and business representatives.

8. To ensure contract compliance, monitors the performance of a number of contractors through on-site inspections and review of standard reporting documents and through analysis of all documents submitted for review, including agency audit reports.

Also performs the duties of Assignment Level II:

1. Prepares solicitation documents required for all methods of procurement of routine or moderate complexity. May develop descriptions and specifications in order to establish routine requirement/system contracts for City or Agency-wide use.

2. Reviews all solicitation documents submitted by contractors to ensure conformity to solicitation requirements and prepares summary analyses and recommendations for supervisory staff. May provide technical assistance to contractors in preparing responses to solicitations.

3. Monitors the operations of funded programs to ensure contract compliance and assists contractors in developing more efficient/effective approaches to program administration. Reviews statistical and budgetary data submitted by contract agencies. Prepares fiscal summary reports; may make recommendations to supervisory staff concerning provision of additional funding or defunding of existing programs/ contracts.

4. May assist in developing research methods and instruments; carries out research projects.

5. Reviews bids and quotations to determine most reasonable price in relation to market conditions; examines samples of items to determine compliance with specifications or standards, accepting substitute items when appropriate.

6. Analyzes and provides information on vendors' and contractors' past performance, financial status and other factors which might affect delivery, timeliness or quality of contracted goods and services.

7. Makes recommendations for contract awards, including sole source contracts, contract modifications, buy-against transactions and formal request for time extensions for procurement activities of greater complexity and scope.

8. Reviews recommendations and procurement documentation prepared by subordinates.

9. May supervise subordinate staff.

10. May directly monitor the contractor's performance to ensure contract compliance or assist contract monitors in a consultative capacity. Makes final evaluation of contract performance at expiration of contract.

11. In the temporary absence of the supervisor, may perform the duties of that position.

In addition to performing the duties of Assignment Levels I and II, as described above, performs tasks such as the following:

1. Prepares specifications and documents required for all solicitation methods, Requirements Contracts and other highly complex and specialized purchases, such as electronic/electrical/ mechanical equipment, firefighting apparatus and specialized vehicles.

2. May supervise staff of one or more work units, coordinating the day-to-day activities of a number of professionals carrying out contract management and compliance monitoring duties. Establishes and maintains supervisory controls to ensure the unit's work is processed in a consistent and timely manner. Provides subordinates with training in agency policies and procedures, as well as in federal/state/city regulations governing programs. Evaluates subordinates' performance.

3. Studies contract proposals and subordinates' recommendations to ensure they meet requirements. Evaluates contract performance reports and recommendations submitted by subordinates, as well as agency audits and fiscal documents to ensure contract compliance.

4. Prepares summary reports and recommendations to continue funding, provide additional funding of defunct contracted programs and services.

5. May develop research methods and interests; supervises the research activities of subordinates; carries out highly complex research projects.

6. Examines and reviews recommendations regarding appropriateness of special case solicitations. Reviews and provides recommendations for contract awards, modifications, buy-against transactions, formal requests for time extension on contracts, etc.; recommends approval or disapproval of contracts for goods or services on an emergency basis.

7. Conducts contract negotiations. Provides technical expertise to contractors in the develop mental stages of their contracts. Provides clarification of terms and conditions of contracts to contractors.

8. Obtains corrective action where contractor has failed to provide contracted goods or services or is deficient in honoring terms of contractual agreement. Makes recommendation for non-award or cancellation of contract based on contractor's non-responsibility, and poor or non-performance.

9. May, during the temporary absence of immediate superior, perform the duties of that individual.

Education and Experience Requirements: By the last day of the Application Period you must have:
1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional
experience in procurement of goods, services, construction or construction-related services, or professional,
technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of
satisfactory, full-time professional experience as described in 1 above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory fulltime
professional experience as described in 1 above; or
4. A combination of education and/or experience equivalent to 1, 2, or 3 above. College education may
be substituted for professional experience under 2 or 3 above at the rate of 30 semester credits from an
accredited college for 6 months of experience. However, all candidates must have at least a four-year high
school diploma or its educational equivalent and 6 months of the experience described in 1 above.
You are responsible for determining whether or not you meet the qualification requirements for this examination prior
to submitting your application. If you are marked Not Qualified, your application fee will not be refunded and you
will not receive a score.
Medical Requirement: In accordance with applicable Federal, state and local laws and regulations, the NYC Health
and Hospitals Corporation has established medical standards for this position. Accordingly, all eligibles will be
required to undergo and pass a medical examination prior to the date of appointment to ensure that those medical
standards have been met. Additionally, eligibles will be subject to a drug screening test prior to the date of
appointment.
Residency Requirement (HHC): In accordance with NYC Health and Hospitals Corporation Corporate Operating
Procedure 20-48, persons appointed to HHC after January l, 1987 must be City residents on their effective date of
appointment, or must establish City residency within 90 days following their effective date of appointment, and must
thereafter maintain City residency as a continuing condition of employment.
English Requirement: You must be able to understand and be understood in English.
Proof of Identity: Under the Immigration Reform and Control Act of 1986, you must be able to prove your identity
and your right to obtain employment in the United States prior to employment with the New York City Health and
Hospitals Corporation.

NYC Health and Hospitals offers a competitive benefits package that includes:

• Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
• Retirement Savings and Pension Plans
• Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
• Loan Forgiveness Programs for eligible employees
• College tuition discounts and professional development opportunities
• College Savings Program
• Union Benefits for eligible titles
• Multiple employee discounts programs
• Commuter Benefits Programs

If you wish to apply for this position, please apply online by clicking the "Apply for Job" button.