Procurement And Contracts Associate

Job purpose

The role holder is responsible for operation day-to-day activities, monitoring requirements to procure goods and services in a manner best suited to achieve corporate business objectives. The role holder will be supporting the team and leading daily activities. This role will also be responsible for maintaining a consistent approach towards all sourcing, procurement, and supplier contract management required by AIC and its clients.

Core Responsibilities:

• Support in all procurement activities.
• Supervise and provide guidance to the procurement team.
• Communicates and liaises with management to understand requirements and implement requests.
• Ensures purchasing priorities are aligned with those of the business by adjusting decision criteria and providing feedback to departments on products/services and pricing in the marketplace.
• Manage all stakeholder communications related to procurement activities, including internal/external stakeholders.
• Assists the Procurement and Contracts team in the development of the organization’s policies, standards, rules, and procedures for cost-effective procurement operations for materials, goods, and services.
• Support the Procurement and Contracts team to develop and update standard documentation/contracts.
• Sourcing: Research and identify potential suppliers, suppliers’ evaluation.
• Performs pre-contract activities including drafting/review of the terms and conditions of contracts and agreements, formulating suitable tendering strategy, etc. to ensure necessary terms and conditions are included in the contract.
• Prepares and manage tenders to be sent out for bids.
• Negotiates with and develops relationships with current/potential contractors and vendors to optimize the best price with quality.
• Obtain and evaluate quotations/ proposals with respect to the tendering process
• Follows up with suppliers for materials and service on time delivery.
• Process purchase orders and related documents for completeness, accuracy, and compliance with the procurement procedures and requirements.
• Monitor & control the spending with respect to the approved purchase orders
• Report on all the activities based on the approved department KPIs.

Qualification & Experience:

• Bachelor of Business Administration or equivalent.
• From 2 to 6 Years of experience in procurement, sourcing, or supply chain management.
• Professional certifications such as CIPS, CPSM, or other procurement/supply chain management qualifications are a plus.