Procurement and Logistics Coordinator

SmartSolve pioneers certified, bio-based, water-soluble packaging technologies that empower consumers and businesses to effortlessly reduce plastic waste. Our non-toxic materials quickly and completely disperse when combined with water and agitation, making them easily recyclable, biodegradable, and even zero waste.

We are seeking a proactive, detail-oriented Procurement & Logistics Coordinator to lead procurement activities essential to our operations and support logistics functions. This dual-role position will oversee sourcing and procurement of materials, supplies, and services to ensure timely, cost-effective operations and logistics. This position is ideal for someone who thrives in a fast-paced, mission-driven environment and is committed to upholding operational integrity, product compliance, and supply chain excellence.

Essential Duties: Procurement Functions

• Source and procure materials and supplies in alignment with production and

operational needs.

• Establish and maintain strong relationships with vendors to ensure quality,

reliability, and cost-effectiveness.

• Negotiate contracts and terms to secure optimal pricing and delivery schedules.

• Monitor inventory levels and collaborate with production and operations teams

to forecast material needs.

• Coordinate with logistics partners to ensure timely delivery of materials.

• Ensure procurement activities comply with company policies, FSSC 22000, and

ISO 9001 standards. (for example: vendor management, procurement process,

supplier scorecard, etc.)

• Audit vendors (e.g. incoming freight bills) for room of improvements

• Prepare and maintain procurement reports, including cost analysis, vendor

performance, and inventory tracking.

• Support the annual budgeting process by providing accurate procurement

forecasts and data.

• Support strategic sourcing initiatives to reduce cost, improve supply reliability,

and identify alternative suppliers.

• Participate in supplier qualification, including coordination of COA/COC

requirements and sample evaluations with R&D/Quality.

• Assist in supply risk assessment, including mitigation planning for sole-source

materials, lead times, and seasonal variations.

Essential Duties: Logistic Functions

• Monitor logistics KPIs (on-time delivery, carrier accuracy, costs, freight claims).

• Analyze freight and shipping data to identify opportunities for route optimization,

consolidation, or cost reduction.

• Ensure accurate and compliant shipping documentation for domestic and

international shipments (BOLs, SDS, commercial invoices, etc.).

• Coordinate incoming inspection and support nonconformance management

(NCRs, supplier corrective actions).

• Maintain procurement documentation, SOPs, and work instructions to support

ISO and FSSC compliance.

Knowledge, Skills, and Abilities

• Familiarity with manufacturing or packaging operations (required).

• Knowledge of ISO 9001, FSSC 22000, HACCP, and quality documentation

systems.

• Strong organizational and multitasking skills with exceptional attention to detail.

• Excellent communication and negotiation abilities; strong vendor management

skills.

• Analytical mindset with the ability to interpret purchasing, cost, and logistics data.

• Proficiency in Microsoft Excel, Word, and ERP/procurement software.

• Ability to prioritize and adapt within a fast-paced, rapidly evolving operational

environment.

• Professional, proactive approach to problem-solving and follow-through.

Training and Experience

• 2–5+ years of experience in procurement, quality systems, supply chain, or

regulatory compliance within manufacturing.

• Experience with ISO, FSSC, HACCP, or other quality certifications (preferred).

• Associate’s or bachelor’s degree in Quality, Supply Chain, Business, Life

Sciences, or a related field (preferred).

• High school diploma or GED