Procurement and Planning Engineer- Supporting the project planning activities and procurement functions

Job Description

Operation and planning related activities.

• Collect data from project files and SAP to keep track of Revenue recognition/ project status update.
• Data collection from Finance/EAS/SAP to derive the inventory forecast/Sale forecast/PB forecast
• Keep updating the project status in the live file - Manufacturing status, Revenue recognition, Physical billing value, FAT completion dates, Engineering/DB status.

Procurement related activities

• Warehouse Management
  • Inventory management- support stores team in updating the physical inventory and material accounting
  • Kitting plan – Share kitting plan with stores and monitor the progress.
• Order Management
  • Convert Purchase Requisition to Purchase Order in SAP for Projects-as per the DMS released from Engineering.
  • Keep track of all the DMS released by engineering for ordering and closure of the DMS.
  • Get the Order Acknowledgement from the supplier as per the delivery requirement and update in the tracker.
  • Follow up with supplier for material delivery as per the project requirement.
  • Keep track of receipt of materials Ensure timely GRN done, payment is done to supplier.
  • Resolve any mismatch with Invoice & PO during receipt of material at GRB/Payment.
  • Use of proper HSN codes, Tax codes, Account assignments while creating Purchase order.
  • Co-ordinate with PM and Sourcing to get the prices/Info created for new materials.
  • Co-ordinate with stores for closure of shortage materials for the projects on receipt.
  • Give the material commitment dates to PM’s & SMP based on OA and receipt forecast.
• Documentation
  • Follow all the procurement procedures and maintain the mandatory documentation.
  • Ensure copy of PO sent to supplier and get the confirmation mail/documents.
  • Lead time for material to be reviewed on quarterly basis and circulate it to all stake holders at the beginning of the quarter.
  • Maintain data for procurement KPI’s in box folder.

Additional Information