Procurement Assistant

Overview

The procurement assistant will provide administrative support to the assistant director of Finance-Procurement and Procurement staff to ensure all departmental needs are met. In addition, responsibilities will include supporting the capital procurement specialist with their procurement-based activities.

Responsibilities

• Provide administrative support to Assistant Director and staff
• Provide administrative assistance with procurement Legistar items
• Assist with receptionist duties such as answer phones, welcome visitors and receive deliveries
• Manage Contracts and Procurement Conference Room calendar
• Maintain and purchase office supplies
• Populate Purchase Orders (PO), PO line changes, release encumbrances and change funding for Engineering contracts
• Process & activate change orders and deduct change orders
• Process & activate task orders, as well as route and track Contracts, Amendments, Master Service Agreements and Renewals
• Draft Notice to Proceed Letters
• Maintain and tracks Legistar items on a weekly basis
• Once Legistar items are approved and finalized, will file documents to the Procurement electronic filing system
• Assist Buyers with bid openings, reference checks, bid tab preparation and publication of ads
• Prepare a 3-month forecast report of future Legistar items for the Executive Leadership Team
• May be asked to perform other duties as assigned

Position Type and Typical Hours of Work

• Non- Exempt – Full-Time
• Flexibility to work evenings, weekends, and holidays is a schedule requirement
• In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Minimum Qualifications

• Associate's degree (AA/AS or Two (2) Year Technical Certificate
• Two (2) Years of applicable job experience

Licenses and Certifications

Required

• A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hire
• Proof of Automobile Liability Insurance

Employment Testing

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal Background Check: Yes
• Motor Vehicle Record Check: Yes
• Drug Screening: Yes
• Physical Exam: Yes

Basis of Rating

A recruitment consultant will evaluate all applications against the posted qualifications. The city may also conduct additional skill assessment tests, in addition to the panel interview.

Supplemental Information

• Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi.

The City of Corpus is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.