Procurement Assistant

About the job Procurement Assistant

Job Title - Procurement Assistant

Job Objective

To provide effective day-to-day support to the Procurement Lead in managing fabrication-related purchasing activities, supplier coordination, and procurement documentation. The Procurement Assistant ensures timely, cost-effective, and compliant sourcing of materials and services while maintaining alignment with company policies, quality standards, and operational needs.

Key Responsibilities Procurement Operations

• Communicate with suppliers to obtain quotations, negotiate pricing, and follow up on order status.
• Prepare purchase orders and ensure all documentation is accurate, complete, and in compliance with company policies.
• Track purchase orders to ensure timely delivery and resolve issues related to delays, shortages, or discrepancies.
• Maintain up-to-date procurement records, including supplier information, purchase orders, and delivery details.
• Coordinate with the warehouse and store teams to confirm material receipt and ensure accurate inventory updates.
• Support the Procurement Executive and Lead in daily operations, reports, and special procurement projects.

Supplier Relationship Management

• Maintain and develop positive relationships with suppliers, ensuring adherence to company standards and ethical practices.
• Liaise with intercompany representatives and external vendors to ensure clear communication and smooth operations.
• Assist in evaluating supplier performance, identifying improvement areas, and sourcing new vendors where necessary.

Inventory & Cost Management

• Monitor inventory levels to ensure optimal stock availability without overstocking.
• Assist in identifying opportunities for cost savings, efficiency, and process improvement.
• Support data analysis related to procurement spending and vendor performance.

Coordination & Compliance

• Collaborate with internal departments such as production planning, logistics, accounts, and workshop teams to align procurement with operational requirements.
• Follow up with the accounts team to ensure timely supplier payments.
• Ensure all procurement activities comply with legal, regulatory, and company requirements.
• Uphold high ethical standards in line with company policies and maintain data integrity in all transactions.

Reporting & Documentation

• Prepare and maintain regular reports on procurement activities, order status, and expenditure.
• Support audits and compliance reviews with accurate and updated procurement documentation.

Compliance & Integrity

• Promote and adhere to the organization's core values of honesty, integrity, and compliance.
• Follow the Group Product Compliance Policy and Code of Conduct to ensure ethical operations.
• Understand and apply the Speak Out section of the Code of Conduct, fostering a transparent and responsible work environment.
• Participate in company training sessions related to compliance and procurement best practices.

Skills & Competencies Technical & Functional Skills:

• Strong understanding of procurement and supply chain processes
• Proficiency in Microsoft Excel and procurement software/ERP systems
• Excellent organizational and documentation skills
• Analytical and data-driven decision-making abilities
• Basic technical understanding of materials, plant, and processes

Behavioral Competencies:

• Effective communication and negotiation skills
• Strong business acumen and entrepreneurial approach
• Teamwork and cross-department collaboration
• Problem-solving and strategic thinking
• High attention to detail and accountability
• Integrity and adherence to compliance standards

Preferred Experience & Qualifications

• Bachelors Degree or Diploma in Supply Chain Management, Business Administration, or related field.
• 12 years of experience in procurement, purchasing, or supply chain operations preferably in the construction, manufacturing, or building materials industry.
• Familiarity with ERP systems and vendor management tools.
• Proven ability to handle supplier communication and order tracking efficiently.

What We Offer

• Opportunity to grow within a global manufacturing environment.
• Collaborative workplace focused on integrity, quality, and operational excellence.
• Competitive salary and benefits package aligned with UAE market standards.

Apply now!