Procurement Associate

Primary Function/Purpose

The Procurement Associate supports procurement operations across Housing Solution of New York's 30+ organizational sites, ensuring compliance with established procurement policies. This entry-level role is ideal for individuals with strong administrative experience, a high attention to detail, and an interest in supply chain processes. The associate will assist in purchase processing, vendor communication, inventory tracking via WASP Inventory Cloud, and policy-aligned sourcing activities.

This role also provides administrative coverage when the Administrative Assistant position is vacant, including oversight of physical inventory.

Duties & Responsibilities:

• Review and process purchase requisitions and generate purchase orders.
• Communicate with vendors regarding order status, pricing, and delivery issues.
• Maintain procurement records and update inventory using WASP Inventory Cloud.
• Support sourcing efforts by collecting quotes and preparing RFQ documents.
• Monitor and document supplier performance in line with procurement KPIs.
• Assist in contract preparation and ensure all purchases comply with procurement guidelines.
• Serve as backup for the Administrative Assistant during absences or vacancies, including managing supply inventory.
• Participate in regular audits and ensure proper document retention in accordance with policy.

Education

• High school diploma or equivalent
• Associate’s degree preferred

Minimum Qualifications

• Minimum of 2 years of clerical or administrative experience.
• Proficiency with Microsoft Office and basic database systems.
• Excellent organizational and communication skills.
• Ability to manage multiple priorities and follow established procedures.

Preferred Qualifications

• Experience using WASP Inventory Cloud or other procurement/inventory platforms.
• Familiarity with RFQ processes and purchase workflows.

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Experience:

• Administrative: 2 years (Preferred)

Ability to Commute:

• Bronx, NY 10456 (Required)

Work Location: In person