Procurement Associate

Job Summary:

The Procurement Associate will be responsible for sourcing, negotiating, and purchasing materials, furniture, fixtures, and equipment required for interior design and fit-out projects. This role ensures cost-effective procurement while maintaining high standards of quality, timely delivery, and alignment with project specifications and design intent.

Key Responsibilities:

1. Procurement & Sourcing

• Source and evaluate suppliers and vendors for materials such as furniture, lighting, fabrics, finishes, and accessories.
• Obtain quotations, compare pricing, and negotiate terms to achieve cost savings and favorable delivery schedules.
• Develop and maintain supplier databases and relationships to ensure reliability and quality.

2. Order Management

• Prepare and process purchase orders and requisitions in line with project budgets and timelines.
• Coordinate with vendors for production status, delivery timelines, and logistics arrangements.
• Track and update order status to ensure on-time delivery of materials.

3. Coordination & Communication

• Collaborate closely with the design and project teams to understand material requirements and specifications.
• Liaise with site teams to monitor delivery schedules and resolve supply or quality issues promptly.
• Work with the finance team for invoice verification and payment follow-ups.

4. Quality & Compliance

• Ensure all purchased materials meet company quality standards and design specifications.
• Maintain records of purchases, pricing, and vendor performance for audits and future reference.
• Ensure compliance with company procurement policies and sustainability standards.

5. Cost & Budget Management

• Support project teams in developing procurement budgets and tracking material costs.
• Identify opportunities for cost optimization without compromising quality or design integrity.

Qualifications & Skills:

Education:

• Bachelor’s degree in Supply Chain Management, Business Administration, Interior Design, or a related field.

Experience:

• 1–3 years of experience in procurement, preferably within the interior design, architecture, or construction industry.
• Familiarity with materials, furniture, and finishes used in interior projects is an advantage.

Skills & Competencies:

• Strong negotiation and vendor management skills.
• Excellent organizational and time management abilities.
• Attention to detail and understanding of design aesthetics.
• Proficiency in MS Office, Excel, and procurement software (e.g., Zoho, SAP, or similar).
• Strong communication and interpersonal skills.

Key Attributes:

• Passion for design and quality.
• Ability to multitask and work under tight deadlines.
• Team player with a proactive, solution-oriented attitude.

Job Type: Full-time

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Provident Fund

Work Location: In person