Procurement Associate

Purchase Associate

About Company

Jivika Agri Industries Pvt. Ltd. is a rapidly growing and trusted name in the FMCG and agro-commodities sector. The company is a leading manufacturer, supplier, and exporter of whole spices, ground spices, blended spice mixes, seasonings, edible oils, and grocery staples. With a strong focus on quality, hygiene, and sustainable sourcing, Jivika serves both domestic and international markets.
Website: www.jivikaagri.com

Position Overview

The Purchase Associate will support the Procurement Manager and Purchase Head in day-to-day procurement activities. The role involves purchase coordination, vendor follow-ups, documentation, inventory support, and ensuring timely availability of raw materials, packaging, and consumables required for smooth operations.

Key Responsibilities

1. Purchase Coordination

• Assist in procurement of raw materials such as whole spices, ground spices, blended spices, seasonings, edible oil inputs, and other consumables.
• Raise and process Purchase Requisitions (PRs) and Purchase Orders (POs) as per approved requirements.
• Coordinate with vendors to ensure timely delivery of materials.

2. Vendor Coordination & Follow-ups

• Maintain vendor database and assist in onboarding new suppliers.
• Follow up with suppliers for quotations, order confirmations, dispatch details, and delivery schedules.
• Coordinate with logistics and stores team for receipt of materials.

3. Documentation & Compliance

• Maintain proper documentation for purchase orders, invoices, GRNs, contracts, and vendor records.
• Ensure all purchase documents are accurate and comply with internal policies.
• Support audits by maintaining organized procurement records.

4. Inventory & Store Support

• Coordinate with stores and production teams to monitor inventory levels.
• Assist in tracking stock movement and reporting shortages or excess inventory.
• Support inventory planning to avoid stock-outs and production delays.

5. Quality & Coordination

• Coordinate with QA/QC team to ensure material specifications are met.
• Assist in resolving quantity, quality, or delivery-related issues with suppliers.

6. Reporting & MIS

• Prepare basic procurement reports, purchase trackers, and vendor follow-up reports.
• Support Procurement Manager in cost tracking and data analysis.

7. Cross-functional Coordination

• Work closely with finance for invoice verification and payment coordination.
• Coordinate with production, planning, logistics, and quality teams for smooth procurement operations.

Key Accountability Areas (KAA)

• Timely processing of purchase orders and follow-ups.
• Accuracy and completeness of procurement documentation.
• Vendor responsiveness and coordination efficiency.
• Reduction in material delays and stock-out situations.
• Compliance with procurement processes and policies.

Qualifications & Experience

• Bachelor’s degree in Commerce, Supply Chain Management, Business Administration, or related field.
• 2–5 years of experience in purchase/procurement, preferably in FMCG, food processing, or agro-commodities.
• Basic knowledge of raw materials, inventory management, and vendor coordination.
• Familiarity with ERP systems and MS Excel.
• Good communication and coordination skills.
• Detail-oriented with strong follow-up ability.

Contact Details

Email ID: hr@jivikaagri.com
Contact No.: 7486009712

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person