Procurement Contracts Administrator

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout the U.S., Asia, Europe, Latin America, and the Middle East, we have the global reach and extensive capabilities to provide personalized service wherever our clients’ needs take us. As one of the world’s leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.

We have an opening for a detail-oriented and organized Procurement Contracts Administrator to join our dynamic law firm.

The Procurement Contracts Administrator will play a critical role in managing, drafting, reviewing, and tracking contracts to ensure accuracy, timely execution across multiple jurisdiction and compliance with legal and firm standards. This position requires strong administrative skills, a keen understanding of procurement contract law, and the ability to collaborate with attorneys, vendors, and internal firm stakeholders to support the firm’s operations.

In this capacity, the Procurement Contracts Administrator will:

• Draft, review, and negotiate procurement related contracts, agreements, and legal documents under the guidance of attorneys, ensuring accuracy and compliance with applicable laws and regulations;
• Maintain and organize a centralized contract management system, tracking key dates, renewals, and deliverables;
• Identify contracts requiring due diligence and risk assessments on contracts to identify potential issues or discrepancies;
• Coordinate with internal teams (e.g., legal, finance, risk, and procurement operations) and external parties to facilitate contract execution and implementation;
• Serve as a point of contact for internal stakeholders regarding contract status, processes, and policy questions;
• In coordination with the SRM team, monitor compliance with contract terms and conditions, flagging potential risks or breaches for attorney review;
• Prepare summaries and reports on contract statuses, obligations, and performance metrics for firm leadership;
• Assist in developing and updating contract templates, clauses, and firm policies to streamline processes;
• Ensure all contracts and related documents are stored securely and comply with data protection regulations;
• Provide administrative support for contract-related inquiries and disputes, escalating complex issues to attorneys as needed; and
• Stay updated on relevant legal and regulatory changes impacting contract management.

Proficiencies:

• Proficiency in contract management software (e.g., DocuSign, Contract Works) and Microsoft Office Suite (Word, Excel, Outlook);
• Exceptional attention to detail and organizational skills, with the ability to manage multiple priorities and deadlines;
• Excellent written and verbal communication skills for interacting with attorneys, internal stakeholders, and vendors;
• Ability to maintain confidentiality and handle sensitive information with discretion;
• Proactive problem-solving skills and the ability to work independently and as part of a team; and
• Ability to adapt to a fast-paced, client-focused environment.

• Bachelor’s degree in Business Administration, Legal Studies, or a related field (Paralegal certification or equivalent is a plus);
• 2+years of experience in contract administration, preferably within a procurement environment;
• Experience with legal research tools (e.g., Westlaw, LexisNexis);
• Knowledge of risk management and compliance frameworks;
• Strong understanding of contract law principles and legal terminology;
• Familiarity with compliance regulations (e.g., GDPR, HIPAA, or industry-specific standards) is a plus;
• Familiarity with international legal or regulatory framework is a plus;
• Previous experience working in a global legal team or global procurement team;
• Strong interpersonal skills with a collaborative mindset; and
• Adaptability to work in a fast-paced, high-volume environment.

Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.

The salary wage range that we expect to pay for this position is a minimum of $64,000 and a maximum of $79,500 annually. The actual pay wage may vary based on experience or other relevant factors.

Eligible employees can participate in the Firm’s comprehensive benefits program, which include the following:

• Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short- and Long-Term Disability
• Flexible Spending Account and Health Savings Account
• Healthcare Concierge and Advocacy
• Lifestyle Spending Account
• Voluntary 401(k) Plan and Profit Sharing
• 10 Paid Holidays per year and a generous PTO Program
• Family Support including Paid Parental Leave, Fertility Benefits, Breast Milk Shipping, Back-up Child Care, Elder Care, and Tutoring
• Wellbeing programs (Employee Assistance Program, Relationship Support, Mental Health and Well-Being Events)
• Retirement Plan Consulting
• Anniversary Bonus Program
• Professional Development Programs
• Transportation and Commuter Benefits
• International Travel Insurance
• Auto/Home/Pet Insurance
• Prepaid Legal Insurance
• Employee Discounts
• And More!

The Firm has a range of inclusion initiatives including our Paul Hastings Affinity Networks (PHANs), Women’s Initiative, and PH Balanced. These initiatives, which are voluntary and open to all, provide a firmwide forum to share experiences, as well as an opportunity to participate in a supportive network with common interests.

Paul Hastings is an equal opportunity employer. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.