Procurement & Contracts Specialist

Job Purpose:

To manage procurement and subcontracting processes for facilities services, ensuring efficient, high-quality execution of services in accordance with the Scope of Work (SOW), while achieving optimal cost efficiency and full compliance with company policies and procedures.

Key Responsibilities:

• Manage subcontracting processes for facilities services based on the company's operational needs.
• Execute procurement activities for facilities services (maintenance, cleaning, security, and operations).
• Prepare and issue Requests for Quotation (RFQ) and Requests for Proposal (RFP) for subcontractors and service providers.
• Identify, evaluate, and prequalify suppliers and subcontractors according to company standards.
• Analyze and compare bids in terms of price, quality, experience, and Scope of Work.
• Negotiate with suppliers and subcontractors to achieve the best commercial and contractual terms.
• Prepare and review subcontract agreements and ensure a clear Scope of Work (SOW).
• Monitor contract execution and ensure compliance with quality standards and specifications.
• Coordinate with operational departments (operations, housing, maintenance) to ensure timely service delivery.
• Follow up on purchase orders, invoices, and payment certificates until final closure.
• Monitor supplier and subcontractor performance through Key Performance Indicators (KPIs).
• Resolve operational and contractual issues with suppliers and subcontractors.
• Prepare periodic reports on supplier performance and service quality.
• Maintain and update supplier and contract databases regularly.
• Ensure compliance with internal policies, procedures, safety, and quality standards.

Qualifications & Requirements:

• Bachelor’s degree in Business Administration, Supply Chain Management, Engineering, or a related field.
• Experience in procurement or contract management, preferably in subcontracting or facilities services.
• Strong knowledge of subcontractor management.
• Strong negotiation and analytical skills.
• Good understanding of the Scope of Work (SOW) and operational contracts.
• Proficiency in ERP systems and Microsoft Office applications.
• Strong organizational and follow-up skills.
• Ability to manage multiple contractors and projects simultaneously.
• Strong communication skills with internal departments and external suppliers.
• Ability to work under pressure and make operational decisions.

Pay: ﷼2,000.00 - ﷼4,000.00 per month

Education:

• Diploma (Required)

Work Location: In person