Procurement Coordinator

Job Overview
We’re looking for a highly organized, resourceful, and detail-obsessed Procurement Coordinator to support our growing residential renovation team. This role is vital to ensuring our kitchen and bath remodels run smoothly from the first order to the final fixture. If you love managing moving parts, communicating with clarity, and keeping projects stocked, on time, and on budget—this is the role for you.

You won’t just be placing orders you’ll be building systems, solving problems, and acting as the central link between vendors, designers, project foreman, and warehouse teams. In a fast-moving, quality-driven environment, your ability to anticipate needs and stay one step ahead will make a massive difference in client satisfaction and project success.

Responsibilities

Procurement & Inventory

• Source, order, and manage materials, finishes, fixtures, hardware, and custom components for residential renovation projects
• Ensure every item aligns with designer specifications, lead times, and installation sequences
• Monitor inventory levels and warehouse flow to avoid shortages, double ordering, or waste
• Track and manage purchase orders from issue to delivery, ensuring every shipment arrives complete and on time
• Maintain and update procurement logs, vendor records, and material databases

Vendor & Supplier Relations

• Build and manage strong relationships with both local and national suppliers
• Negotiate pricing, terms, lead times, and delivery schedules for optimal value
• Resolve shipment issues, product discrepancies, backorders, and delays quickly and professionally
• Stay current on product availability, trends, and material innovations

Project Coordination & Communication

• Collaborate closely with designers, estimators, and project foreman to forecast material needs
• Ensure all ordered materials align with the job scope and client selections
• Provide real-time updates on order statuses, delivery ETAs, and any procurement risks
• Assist with job site delivery scheduling and staging coordination

Administrative & Office Support

• Answer phone calls and route communications professionally
• Respond to email inquiries and maintain timely, organized communication
• Assist walk-in clients and maintain a clean, welcoming office environment
• Support broader office needs including scheduling, filing, and light coordination

Skills

• Strong knowledge of Federal Acquisition Regulations and compliance requirements.
• Proficiency in logistics management and supply chain processes.
• Expertise in root cause analysis techniques for problem-solving in procurement.
• Excellent negotiation skills with a focus on achieving favorable contract terms.
• Ability to analyze pricing structures and make informed purchasing decisions.
• Strong communication skills, both verbal and written, for effective collaboration across departments.
• 2+ years of experience in purchasing, supply chain, construction coordination, or project logistics
• Familiarity with construction materials, home finishes, or custom product lead times is a major plus
• Exceptional organization skills and attention to detail
• Clear, professional communication in person, by phone, and in writing
• Proficient in Microsoft Office Suite and purchasing software (QuickBooks, BuilderTrend, or similar is a plus)
• Calm under pressure and solution-focused when timelines shift or product issues arise
• Comfortable working in a fast-paced, team-first environment
• High school diploma or equivalent required
• Associate or Bachelor’s degree in Business, Supply Chain Management, Construction Management, or a related field is a plus
• Must have Valid Drivers License and reliable transportation
• Must be able to pass pre employment screenings and background check

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Ability to Relocate:

• Morgantown, WV 26505: Relocate before starting work (Required)

Work Location: In person