Procurement Coordinator

JOB PURPOSE:- The Procurement Coordinator supports the Procurement Lead in managing day-to-day procurement activities, ensuring timely execution, compliance, and effective coordination with internal stakeholders and vendors

KEY ACTIVITIES AND RESPONSIBILITIES

Procurement Support

• Support the team in executing end-to-end procurement activities from requisition to delivery.
• Prepare and process purchase requisitions (PRs), purchase orders (POs), and supporting documentation.
• Coordinate with internal departments to confirm specifications, scope, quantities, and timelines.
• Track procurement requests, milestones, and deliverables, escalating risks or delays.

Vendor Coordination

• Act as a point of contact for vendors on operational matters.
• Support vendor onboarding, registration, and documentation requirements.
• Follow up with suppliers on quotations, delivery schedules, and issue resolution.
• Maintain accurate vendor and contract records.

Compliance & Governance

• Ensure all procurement activities adhere to Malaffi policies, internal controls, and applicable Abu Dhabi / UAE regulations.
• Maintain organized procurement files to support audits and governance reviews.
• Support compliance checks and approvals as directed by the Procurement Lead.

Financial & Administrative Coordination

• Coordinate with Finance on invoice validation, three‑way matching (PO, GRN, invoice), and payment follow-ups.
• Maintain procurement trackers, logs, and documentation.
• Support budget tracking and cost control reporting.

Systems & Reporting

• Update ERP or procurement systems accurately and on time.
• Prepare routine procurement reports, dashboards, and status updates.
• Maintain contract, PO, and supplier documentation in shared repositories

Skills:-

• Knowledge of HIE or Healthcare best practices is a plus.
• Strong customer service skills (verbal and written).
• Excellent problem solving skills and ability to deal with difficult situations.
• Strong analytical and quantitative thinking skills.
• Fluent in English (verbal and written). Fluency in Arabic would be an advantage.
• Work experience with vendors.
• Flexible and professional attitude.
• Ability to interact and create partnerships across all functions.

Qualification:-

• Bachelor’s degree in Business Administration, Supply Chain, Finance, or a related field.
• Exposure to government, healthcare, or regulated environments is an advantage.
• Experience using ERP or procurement systems (e.g., Oracle, SAP, or similar).
• Certified International Procurement Professional (CIPP) or equivalent certification would be a plus.
• 4-5 years experience is required

Work Location: In person