Procurement Coordinator

Incumbent’s primary function is to ensure a smooth production workflow at Our Sunday Visitor. The incumbent is responsible for tracking and maintaining schedules and programs set in motion by the Materials Manager.

Essential Job Functions (*=Non-essential tasks):

• Assist and work as a team with the Associate Lead Publishing Project Specialist to oversee all production processes in the publishing area of Our Sunday Visitor
• Monitor and ensure quality of production processes both internally and externally
• Coordinate the approval of soft-proofs between vendors and internal project managers
• Process main issue labels for publications. Check reports with label breakdown. Process paperwork according to publication being processed
• Publications – check on publication to see if we are on schedule
• Quoting and getting printed most of the religious trade items. Catalogs, postcards, newsletters, etc.
• Processing special mailing and coordinating pieces coming in from outside vendors.
• Work with Postal Compliance on mailing issues to find solutions to these problems
• Work with the graphics department to get a completed final project printable piece.
• Work with special projects managers to order all VBS related items including original run and all reorders
• Responsible for all reprints both inside and outside for trade books, pamphlets, and other items as assigned.
• Keep all standard office supplies stocked and work with the materials manager on special requests
• Track book costs and work with the special project manager to determine price increases. Responsible for ensuring those cost increases are made accordingly
• Other duties as assigned

Requirements:

Experience:

• Intermediate overall knowledge of printing processes is essential
• 2-3 years experience in Customer Service or Estimating is extremely beneficial

Education:

• Coursework in Printing Processes would be beneficial to the incumbent

Skills and Abilities:

• Excellent verbal and written communication
• The ability to communicate clearly and work collaboratively with teams of editors, designers, and a multitude of other individuals
• Must maintain confidentiality; some pre-release content not for public consumption such as new products and redesigned publications could be mishandled. Externally our reputation or competitive position could be compromised
• Skills with human relations are important as the incumbent may work closely with various department heads and other personnel frequently
• Organizational skills
• Time management skills are important to stay on schedule in this area

Working Environment:

• Incumbent will work in a hybrid office/remote environment
• Incumbent will be expected to visit the production floor to evaluate the printing processes

Supervisory Responsibilities:

• None