Procurement Coordinator - 34487

Miami, United States

Position Objective:

Company Overview:

Harvard Maintenance, Inc. is one of the largest and fastest growing, privately owned providers of high quality janitorial services in the United States. We are an industry leader and are well known for our innovative thinking and entrepreneurial spirit. Our success over the last fifty years stems from Harvard's Inverted Pyramid®, which recognizes that our front-line employees are the most important people in our organization. The Inverted Pyramid® ensures that our employees feel valued, are given the tools to be successful, and are empowered to execute in their roles. People are also at the center of our Core Values. Our People First core value clearly states that “we are a family organization that promotes respect and embraces diversity”.

Job Summary:

The Purchasing Coordinator - Direct and Indirect is responsible for supporting efficient purchasing activities. The objectives of the Purchasing Coordinator is to create and process purchase orders, reconcile purchasing orders, invoices and promptly address any discrepancies with distributors to support our internal and external stakeholders. The Purchasing Coordinator will contribute to the maintenance of vendor relationships through consistent and detailed communication. The Purchasing Coordinator will work closely with the accounting, and operations departments as well as any other stake holders as it relates to the purchasing process. This role will support any general purchasing directed, while ensuring that the materials, supplies and equipment orders are placed in are within the time required.

Essential Duties and Responsibilities:

Review and examine purchase order requests submitted by buyers for prospective vendors to ensure compliance with all requirements, while ensuring accuracy and precision
Coordinate and manage activities during the purchasing process, such as creating purchase orders, monitoring transportation and invoice follow-through
Maintain detailed level of accuracy while creating and verifying purchase order information including proper product SKU, costing, and shipping instructions
Issue and close purchase orders when appropriate
Maintain up to date records daily
Verify and confirm quantities and types of items received against purchasing orders, invoices and/or freight bills
Coordinate order status report submissions from suppliers
Resolve changes and discrepancies, and update purchase order information accordingly
Routine purchase order review and applicable follow-up
Liaison with the operations and accounting department to reconcile invoices and purchase orders
Oversees purchases of office supplies
Adhere to purchasing policies, processes and procedures
Perform other duties as assigned

Knowledge and Skill Requirements:

Some college preferred, with minimum 1 year of purchasing experience, in in lieu of preferred education level 2 to 3 years of purchasing experience required.
Knowledge of purchasing policies and procedures
Knowledge of basic accounting principles
Close attention to detail
Ability to effectively manage time and multi task
Strong communicator both within the organization and externally
Basic working technical knowledge of the goods or services to be purchased
Microsoft Operating System and Office Applications, including strong Excel skills

Compensation:

Harvard is offering a competitive compensation structure including benefit package with medical, dental, life, and long-term disability (LTD) insurance along with 401K Savings Plan.

EEOE/M/F/D/V

#HSS

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