Procurement Coordinator - Construction Industry

Job Description

Position Title: Procurement Coordinator
Department: Procurement / Supply Chain
Location: Muscat, Oman
Reports To: Procurement Manager / Project Manager

Job Purpose

The Procurement Coordinator is responsible for coordinating and supporting procurement activities for construction projects, ensuring timely sourcing, purchasing, and delivery of materials, equipment, and services in compliance with company policies, project requirements, and Oman regulations.

Key Responsibilities

• Coordinate procurement activities for construction projects including materials, equipment, and subcontracted services.
• Prepare and process Purchase Requisitions (PR), Requests for Quotation (RFQ), and Purchase Orders (PO).
• Source suppliers, obtain quotations, conduct price comparisons, and prepare technical & commercial evaluation reports.
• Liaise with project teams, engineers, and site staff to understand material specifications and delivery timelines.
• Follow up with suppliers to ensure timely delivery of materials to project sites.
• Coordinate with stores/warehouse for material receipt, inspection, and documentation.
• Maintain procurement records, supplier databases, contracts, and purchase documentation.
• Assist in vendor evaluation, prequalification, and performance monitoring.
• Ensure procurement activities comply with company policies, contract terms, and local laws in Oman.
• Coordinate with Finance Department for invoice verification and payment processing.
• Monitor stock levels and support planning to avoid shortages or excess inventory.
• Support cost control initiatives by negotiating prices and payment terms where applicable.
• Perform any other procurement-related tasks assigned by management within the scope of work.

Qualifications & Experience

• Bachelor’s Degree in Supply Chain Management, Business Administration, Engineering, or a related field.
• Minimum 3–5 years of procurement experience in a construction company (civil, MEP, or infrastructure).
• Strong knowledge of construction materials, suppliers, and local market in Oman.
• Experience in handling RFQs, POs, contracts, and supplier coordination.
• Familiarity with ERP systems and MS Office (Excel, Word).
• Knowledge of Oman procurement practices and regulations is preferred.

Skills & Competencies

• Strong coordination and communication skills
• Negotiation and supplier management skills
• Attention to detail and documentation accuracy
• Time management and ability to work under pressure
• Team-oriented with strong follow-up skills
• Problem-solving and analytical abilities

Working Conditions

• Office-based with regular coordination with project sites.
• May require site visits and interaction with suppliers and subcontractors.

Job Type: Full-time