Procurement Coordinator – Digital Marketing

Key Responsibilities1. Procurement & Sourcing Management

• Manage the end-to-end procurement process for marketing-related tools, services, subscriptions, and creative resources.
• Source and evaluate vendors for software platforms, digital tools, content services, production support, and marketing materials.
• Request quotations, negotiate pricing, and ensure cost-effective purchasing decisions.
• Prepare purchase orders, track approvals, and maintain accurate procurement documentation.

2. Vendor & Contract Coordination

• Maintain strong relationships with vendors, including agencies, freelancers, software providers, and production suppliers.
• Support contract renewals, subscription management, upgrades, and term negotiations.
• Evaluate vendor performance and ensure adherence to service level agreements (SLAs).
• Coordinate with Finance and Legal teams to review agreements, pricing, and compliance requirements.

3. Marketing Operations Procurement

• Manage procurement needs across marketing functions including:
• Ad platforms
• CRM & automation tools
• Design & creative services
• Media buying
• Content and production assets
• Ensure timely purchase and delivery of assets required for campaigns, product launches, and marketing initiatives.
• Track marketing-related costs to support budget planning and spending reviews.

4. Documentation, Compliance & Reporting

• Maintain systematic records of purchase orders, quotations, agreements, and procurement logs.
• Ensure all procurement activities follow internal policies and industry standards.
• Prepare regular procurement status reports and cost comparison summaries.
• Maintain transparency in purchasing decisions and provide documentation for audits when required.

5. Cross-Department Collaboration

• Work closely with Marketing, Creative, Operations, Sales, and Finance teams to understand procurement needs.
• Support internal teams by ensuring timely availability of tools, subscriptions, and external services.
• Communicate project timelines, deliverables, and procurement requirements clearly to stakeholders.
• Help address urgent procurement needs and shifting priorities in dynamic campaign cycles.

6. Systems, Tools & Workflow Optimization

• Use procurement systems, tracking sheets, and workflow tools to organize purchasing activities.
• Manage subscription dashboards, license renewals, and platform access for marketing teams.
• Suggest improvements to procurement workflows for greater efficiency and accuracy.
• Maintain structured documentation and version control of vendor lists, contract details, and asset inventories.

7. Data, Insights & Cost Analysis

• Support data-driven procurement decisions through cost comparisons and vendor performance insights.
• Track expenses and assist in budget forecasting for marketing-related procurement.
• Identify cost-saving opportunities while maintaining quality standards.
• Review past procurement outcomes to optimize future purchasing strategies.

Skills & Profile

• Strong organizational and administrative abilities with a keen attention to detail.
• Excellent communication and negotiation skills with the ability to manage multiple vendors.
• Good understanding of digital marketing tools, platforms, and creative production needs.
• Proficiency in MS Office (especially Excel); experience with procurement or ERP systems is a plus.
• Ability to manage multiple priorities and work under tight timelines.
• Strong analytical skills for evaluating pricing, contracts, and vendor quality.
• Minimum 2–3 years experience in procurement, purchasing, or coordination roles (marketing or digital industries preferred).
• Bachelor’s degree in Business Administration, Supply Chain, Marketing, or related field.

Additional Requirements

• Ability to adapt quickly to urgent or shifting marketing needs.
• Strong documentation and record-keeping skills.
• A proactive mindset with a focus on efficiency and operational excellence.

Job Type: Full-time

Pay: AED3,000.00 - AED4,000.00 per month