Procurement Executive

JOB PURPOSE & SPECIFIC RESPONSIBILITIES

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Calling for quotations from Vendors for item s/equipment to be purchased, based on Purchase requests form Stores or intending departments from authorized person.

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Following up with parties to get atleast 3 quotations as per the purchase procedure.

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Summarizing quotations to determine L1 & put up for approval / sanction, obtain approvals. As per Procurement & Stores Manual.

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Going to Market for purchases / Cash purchases / collection of items / quotes.

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Preparing PO’s on BOS follow up of PO’s with suppliers till they effect supplies.

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Making entries and updating in registers and purchase records.

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Prepare Inter office note to clear Invoice for payments to suppliers till they effect supplies.

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Search new suppliers for items required.

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Coordination with inter-department for material requirement.

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Generating different daily, weekly and monthly

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Preparing the requirement of evaluation, comparison sheet.

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Know-your-vendor details forms to be arranged before all the orders.

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Working with finance department for accounts payable regarding supplier and vendor invoices.

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Prepare the evaluation report, Purchase orders Capex, Purchase order Capex Import, etc... all supported documents for necessary approvals.

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Interface employees to solve quality issues, including rejected materials.

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Compile MIS report to prepared Monthly basis to stock and research all stock discrepancies, cycle count and adjust stock accordingly.

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Responsible and accountable for overall quality, safety and security of operations in the assigned area of work.

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Responsible for reporting to his supervisors’ occurrences, events, violations and acts that may

affect safety, security and company reputation.

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Perform other duties as assigned by Manager -Procurement.

• Should have experience working on SAP

EDUCATIONAL QUALIFICATIONS

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Bachelors degree

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Diploma in Engineering

RELEVANT EXPERIENCE

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3 or more years of experience in Procurement/Admin /Vendor management coordination.

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Flexible schedule, willing to work overtime as needed.

• Proficiency in Microsoft Excel (data analysis, formulas, pivot tables) and PowerPoint

PERSONAL CHARACTERISTICS & BEHAVIOURS

For a successful role as Procurement Sr. Coordinator, he/she should have the following traits:

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Good Working knowledge of MS office including excel and word.

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Knowledge of email and database applications

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Familiar with Basic Office procedures

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Ability to multitask and take initiatives

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Punctual, professional and reliable

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Good communication skills

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Good people Management skills

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Ability to perform Basic math's, including calculations using fractions, percent and ratios; read variety of manuals, write documents following prescribed formats, present information to others