Procurement - Management in Training

Procurement - Management in Training - UAE National only
(PO Agent)

JOB FAMILY : TRANSACTIONAL PROCUREMENT MANAGEMENT

Description

Detailed responsibilities Manage and follow up procurement requests and orders Ensure that delivery of the product or the service is compliant with the contractual terms (time, quality, price …)

• Manage daily activities within the “Procure to Receive” process, with purchasing operations policies and procedures

Support specifiers and confirm needs

✓ Receive procurement requests

✓ Record or re-record supply needs

✓ Identify and select the best supplier (references, catalogues)

✓ Ensure good compliance with operating procedures (quotes)

✓ Verify purchase requisitions for accuracy, completion, required approvals, and contract compliance

✓ Address inquiries on missing items / order status of products from internal customers

Execute the core aspects of the supply process

✓ Convert low-to-moderate spend/risk purchase requisitions, covered under contract, to a purchase order (PO); approve POs up to a specified amount

✓ Handle procurement requests and prioritize requirements based on urgency (regrouping orders based on volumes)

✓ Place orders into the information system

✓ Ensure order accuracy, ship method, payment terms, etc.

✓ Maintain correct pricing on item files, orders, shipments, and specifications. Resolve discrepancies related to procurement / pricing issues

✓ Ensure the Group's rules, health, safety & sustainable development policies and ethical standards (internal and external) are applied throughout the Procurement process

Manage supply logistics

✓ Provide suppliers with valid delivery dates and support order expediting; Track incoming deliveries (reminders)

✓ Approve orders up to the permitted value

✓ Manage and identify risks of breaches in the supply chain and inform the specifier (traceability)

✓ Facilitate the correct use of tools

✓ Interact with suppliers to resolve transactional issues on a daily basis

Manage and resolve non-compliances and disputes

✓ Manage disputes (receipt, invoicing)

✓ Assess internal operational performance and suppliers (compliance)

✓ Suggest ways to reduce incidents

✓ Interface with accounts payable for payment or other issues relating to suppliers

6