Procurement Manager

Secondment: Mekdam Technical services

Project: One year

Work Location: Qatar

Skillset : Procurement, International Banking, Tendering, RFQ, Sourcing Procurement

JOB DESCRIPTION:

The incumbent will conduct the source-to-contract process within the respective sourcing category. This includes: (1) developing the scope of work and subsequent RFQs/RFPs based on the requests created by departments, (2) formally conducting the bids analysis, negotiation and validation of bids submitted by suppliers in alignment with requesters/expense owners, and (3) drafting contracts for suppliers in alignment with Group Legal. Additionally, the incumbent will assist in managing the vendor panel / database as the closest link to suppliers in the Procurement division.

Essential Duties & Responsibilities by Dimensions:

Shareholder & Financial:

• Implements KPI’s and best practices for Manager, Procurement Sourcing role.
• Promote cost consciousness and efficiency and enhance productivity, to minimise cost, avoid waste, and optimise benefits for the bank.
• Act within the limits of the powers delegated to the incumbent and delegate authority to the respective staff and monitor exercise of the same.
• Demonstrate clear understanding of the important factors behind the bank's financial & non-financial performance.

B. Customer (Internal & External):

• Assist internal customers in all their procurement requests/activities and seek solution to their requests.
• Support and deliver Source-to-Contract process in the frame defined by category strategies and panels:
• Ensure the Source-to-Contract process follows the definitions laid out by the category strategy (RFP specifications, negotiation tactics etc).
• Ensure full alignment between the buyers’ team and requesting departments / expense owners, supporting escalations when needed.
• Provide input directly on the analysis of large/complex requests, and the subsequent RFP development, issuance, negotiation, selection and contract drafting.

Conduct supplier bids analysis, formal negotiations with vendors, and ensure validation:

• Evaluate supplier bids alongside requesting department and/or expense owner, providing analysis as needed.
• Formally conduct the negotiation process with suppliers, involving the requesting department and/or expense owner.
• Ensure the final selection and rationale is validated by the requesting department and/or expense owner and is ready for the review of the final approver / selection committee.
• Maintain activities in accordance with Service Level Agreements (SLAs) with internal departments/units to achieve improvements in turn-around time.
• Build and maintain strong/effective relationships with related departments/units to achieve the Group’s objectives.
• Provide timely/accurate data to external/internal Auditors, Compliance, Financial Control and Risk when required.

C. Internal (Processes, Products, Regulatory):

Provide input to VP, Procurement Sourcing & Contracts on possible improvements to internal processes & policies based on working experiences and knowledge

Continuous Improvement:

• Set examples by leading improvement initiatives through cross-functional teams ensuring successes.
• Identify and encourage people to adopt practices better than the industry standard.
• Continuously encourage and recognise the importance of thinking out-of-the-box within the team.
• Encourage, solicit and reward innovative ideas even in day-to-day issues.

D. Learning & Knowledge:

• Proactively identify areas for professional development of self and undertake development activities.
• Seek out opportunities to remain current with all developments in professional field.
• Hold meetings with staff and assess their performance and your teams overall performance on a regular basis. Take decisive action to ensure speedy resolution of unresolved grievances or conflicts within the team members. Identify development opportunities and activities for staff and facilitate/coach them to improve their effectives and prepare them to assume greater responsibilities.

E. Legal, Regulatory, and Risk Framework Responsibilities:

• Comply with the defined Group Procurement Policies and Procedures.
• Comply with all applicable legal, regulatory and internal compliance requirements including, but not limited to, Group Compliance Policies and Procedures (AML & CTF, Sanctions Policy, Data Protection Policy, Fraud Control Policy, Whistle Blowing Policy, Conflict of Interest and Insider Dealing Policy).
• Understand and effectively perform your role under the Three Lines of Defence principle to identify measure, monitor, manage and report risks.
• Ensure systematic good outcomes for clients in accordance with Conduct Risk policy.
• Support the framework of RCSA, KRI, Incident reporting and remediation, as appropriate, in accordance

Operational Risk Management requirements.

• Maintain appropriate knowledge to ensure full qualification to undertake the role.
• Complete all mandatory training provided by the Bank, attain, and maintain the required levels of competence. - Attend mandatory (internal and external) seminars as instructed by the Bank.

F. Other:

• Ensure high standards of data protection and confidentiality to safeguard commercially sensitive information. Maintaining utmost confidentiality concerning customer and internal bank

Education & Experience Requirements:

• MCIPS preferred - University graduate (Bachelors) preferably with a Major in the related field of study, professional accreditation related to the function is an asset.
• At least 6 years of relevant experience, preferably within a highly rated international bank.
• Experience in RFP / tendering, or on some specific categories is a plus

Required Special Skills:

• Excellent oral and written communication skills (including report writing) in English and Arabic.
• Good interpersonal and presentation skills.
• Understanding of the relevant laws, regulations, and practices.
• Ability to make decisions and follow through with initiatives.
• Personal integrity and self-management. - Negotiation skills and commercial sense
• Strong analytical skills and attention to detail

Job Type: Full-time

Pay: Up to QAR18,500.00 per month