Procurement Manager

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Job category:

Academic Staff

Employment type:

Regular

Job profile:

Procurement Manager

Job summary:

The University of Wisconsin-Madison Wisconsin State Laboratory of Hygiene (WSLH) comprises 26 clinical and non-clinical public health laboratories that perform research and fee-for-service testing. WSLH is looking for a Procurement Manager. WSLH annual expenses are approximately $66 million. This position works closely with the WSLH CFO and Laboratory Managers. The Procurement Manager is responsible for all purchasing and accounts payable functions at WSLH. This position supervises a staff of approximately four purchasing and accounts payable employees. This role will lead purchasing-related research and provide recommendations to other managers on a wide range of complex purchases, represent WSLH in supplier contracts/agreements, maintain necessary documentation and ensure compliance with state and federal requirements. This role will perform some financial analysis related to various purchases, and make recommendation to WSLH manager and leadership.

All of these activities require superior communication, organization, and collaboration skills. The Procurement Manager position requires exceptional customer service, an inquisitive nature toward continual excellence, critical thinking skills to resolve complex acquisitions, and above-average speaking and listening skills, which are used when dealing with internal and external customers, partners, and WSLH Purchasing staff.

This position is eligible for hybrid work with up to 2 days remote work.

Key job responsibilities:

• Maintains category strategy documents and supporting data - 5%

• Develops and documents methods to measure, track, and report established vendor key performance indicators to leadership and stakeholders - 10%

• Provides supplier pricing benchmark analyses for staff as requested to support contract compliance - 5%

• Participates in and supports negotiations with suppliers and leads negotiations related to pricing as requested - 10%

• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees - 15%

• Manages AP Team of two Fin Specs ensuring processing of vendor invoices are processed in accordance with GAAP, timely and accurate by using existing accounting software programs. - 20%

• Utilizes sourcing data analytics to support leadership's priorities - 5%

• Leads and executes the research of suppliers, products and services; assesses market condition, identifies source options, and makes recommendations for critical unique and/or complex enterprise level procurements - 20%

• Prepares and disseminates business cases to appropriate audiences, proposes strategic sourcing, and authors programs to stakeholders using data analytics and dashboard tools - 10%

Department:

Wisconsin State Laboratory of Hygiene - Administration - Finance

Compensation:

Minimum salary is $72,000/year. Actual salary to be determined upon hire.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and
saving accounts; retirement benefits.

Required qualifications:

Excellent verbal and written communication skills
Ability to communicate complex purchasing situations

Accounts Payable experience (3 Years)

Purchasing experience (3 Years)

Excel

Preferred qualifications:

Workday experience

Education:

Associate Degree, preferred

How to apply:

To begin the application process please click on the "Apply Now" button. You will be asked to upload a current resume/CV and cover letter briefly describing your qualifications relevant to the position.

WSLH does not sponsor work visas at the time of hire or anytime during employment for this position. All persons hired will be required to verify identity and eligibility to work in the United States and complete the required Employment Eligibility Form I-9.

The selected applicant will be required to pass a criminal background check prior to an offer of employment.

Contact information:

Please reach out to Kelsey Bailey, kelsey.bailey@slh.wisc.edu with questions.

Institutional statement on diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.