Procurement Manager

Hiring for a client in food trading business based in Dubai!

Job Title: Procurement Manager

Department: Procurement

Reporting To: General Manager

Job Summary:

The Procurement Manager will be responsible for overseeing end-to-end procurement, logistics, import/export operations, warehouse management, and vendor relationships to ensure efficient, cost-effective, and compliant supply chain operations. The role includes strategic sourcing, supplier negotiations, inventory optimization, freight management, and coordination with internal and external stakeholders to support business objectives.

Key Responsibilities:

Procurement & Strategic Sourcing

• Develop and implement procurement strategies aligned with company goals and operational requirements.
• Lead end-to-end sourcing activities, including supplier identification, evaluation, onboarding, and performance management.
• Prepare purchase orders and manage procurement activities to ensure timely availability of materials and services.
• Negotiate contracts, pricing, terms, and conditions with suppliers to secure cost savings and value optimization.
• Conduct supplier evaluations and price comparisons, preparing cost comparison reports for finance and management review.
• Monitor market trends, supplier performance, and procurement risks to ensure business continuity.
• Drive cost reduction initiatives while maintaining quality, service levels, and compliance standards.
• Manage procurement budgets and monitor spending against targets. Import, Export & Logistics Management
• Manage the complete import and export process, ensuring smooth shipment execution and compliance with customs regulations.
• Ensure strict adherence to customs procedures, trade compliance, and legal regulations.
• Coordinate Entry/Exit Certificates for export transactions and collaborate with the Federal Tax Authority (FTA) for customs duty refund claims.
• Send RFQs to freight forwarders, evaluate quotations, negotiate pricing, and finalize logistics contracts efficiently.
• Collaborate with shipping companies, customs brokers, freight forwarders, and logistics service providers to streamline transportation processes.
• Monitor vessel schedules, ETD (Estimated Time of Departure), and ETA (Estimated Time of Arrival), while maintaining regular updates with customers and internal stakeholders.
• Coordinate vessel arrival details with the finance department for payment processing.
• Follow up and resolve issues related to international transportation and shipment delays.
• Evaluate the performance of freight forwarders, customs clearance agents, and logistics service providers.

Warehouse & Inventory Management

• Oversee end-to-end warehouse operations, ensuring inventory accuracy and efficient stock movement.
• Implement and monitor warehouse KPIs to improve operational efficiency, reduce turnaround times, and minimize bottlenecks.
• Supervise inbound and outbound logistics, shipment scheduling, and transportation route optimization for cost efficiency.
• Monitor inventory control measures, including stock rotation, cycle counting, and minimizing discrepancies.
• Develop inventory optimization initiatives, including Just-In-Time (JIT) practices to reduce holding costs and prevent overstocking.
• Ensure compliance with warehouse safety standards, inventory handling procedures, and storage regulations.
• Vendor & Stakeholder Management Build and maintain strong relationships with suppliers, vendors, freight forwarders, and third-party logistics (3PL) providers.
• Manage vendor performance and ensure service level agreements (SLAs) are consistently met.
• Collaborate with finance, operations, logistics, and other internal departments for procurement planning, budgeting, and forecasting.

Qualifications & Experience:

• Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or a related field.
• Minimum 6-10 years of experience in procurement, logistics, import/export, and supply chain management.
• Strong experience in supplier negotiations, contract management, and logistics coordination.
• Knowledge of customs regulations, shipping documentation, and FTA procedures.
• Experience in warehouse operations, inventory control, and ERP systems preferred.

Skills Required:

• Strategic sourcing & procurement management
• Vendor negotiation & contract management
• Import/export & customs compliance
• Budgeting & cost optimization
• Inventory planning & control
• Stakeholder management
• Leadership & team management
• Strong analytical and problem-solving skills

Application Question(s):

• What's your base location?
• What's your current salary? (AED/month)
• What's your expected salary? (AED/month)
• Do you have experience of procurement in any of the following industries FMCG, retail, manufacturing, trading, distribution?
• Do you have working knowledge of customs regulations, shipping documentation, and FTA procedures?
• Do you have experience of dealing with international suppliers?

Work Location: In person