Procurement Officer

Job description:

Purpose of the Job

The Procurement Officer at Aramex is responsible for managing the purchasing process and ensuring that all procurement activities are conducted in a transparent, fair, and efficient manner. This role involves sourcing suppliers, negotiating contracts, and monitoring supplier performance to ensure the timely delivery of quality goods and services at competitive prices.

Job Description

• Identify and evaluate potential suppliers to meet the organization's procurement needs.
• Develop and maintain strong relationships with suppliers to ensure optimal terms and conditions.
• Update the suppliers in relation to company Business objectives and needs.
• Coordinate with the accounting team to resolve suppliers’ Invoicing queries.
• Send the purchase order copy to the requester.
• Coordinate with the concerned team to respond to suppliers’ queries and resolve any arising issue.
• Ensure compliance with company policies and regulations during the negotiation process.
• Negotiate contracts and agreements with suppliers to secure favorable terms, pricing, and delivery schedules.
• Prepare and forward the purchase orders to the respective supplier. ·
• Create and manage purchase orders, ensuring accuracy and timely processing.
• Monitor order status and follow up with suppliers to resolve any issues or delays Identify cost-saving opportunities through supplier negotiations, bulk purchasing, and process improvements.
• Ensure all procurement activities adhere to legal and ethical standards.
• Prepare and send RFQ (Request for Quotation), RFI (Request for Information) & RFP (Request for Proposal) to the Suppliers.
• Maintain proper filing of all purchase order along with all related documents to ensure compliance with Aramex policies and procedures.
• Ensure that value for money and excellent service levels are maintained and optimized.
• Verify and forward the received Invoices to the accountant payable for settlement.
• Coordinate with the accounting team to ensure prompt supplier payment in line with the company payments policy
• Monitor any price increases and communicating changes as necessary.
• Take all necessary measures, when possible, to reduce cost without compromising quality and standards
• Send the purchase order copy to the requester.
  
  

Job Requirements - Experience and Education

• Bachelor’s degree in business administration, Supply Chain Management, or a related field.
• 2-3 years experience in procurement, purchasing, or supply chain management ideally in same industry.
• Familiarity with procurement software and systems (e.g., SAP, Ariba) and proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Proficiency in procurement software and Microsoft Office Suite.