Procurement Officer

Role Overview

The role is responsible for ensuring the availability of raw materials and components in line with the production schedule through effective vendor management, sourcing, and procurement operations . The position also involves handling MRO, asset purchases, and factory-based procurement requirements , while ensuring operational excellence across the end-to-end Procure-to-Pay (P2P) cycle.

Key Responsibilities

1. Vendor Management & Expediting

• Engage proactively with vendors to ensure timely delivery of materials as per production requirements.
• Manage key commodities such as Copper and Packaging with precision and agility.
• Prepare and monitor delivery schedules aligned with purchase orders and production timelines.
• Track vendor performance, identify potential delays, and initiate timely escalations to meet monthly supply targets.
• Use the Vendor Portal for efficient communication, coordination, and issue resolution.
• Collaborate with planning and plant teams to maintain optimal safety stock levels and storage utilization.
• Develop and maintain procurement dashboards to track performance metrics and delivery adherence.

2. Operational Procurement & P2P Cycle

• Own and manage the end-to-end Procure-to-Pay (P2P) process ensuring compliance, accuracy, and timeliness.
• Process purchase orders via SAP MM for both domestic and import transactions under various Incoterms .
• Implement Engineering Change Requests (ECR/ECN) and manage rejection material disposal within defined timelines.
• Execute cost optimization initiatives for NPI (Non-Production Items) and Capex procurements.
• Manage procurement documentation, payment terms (including LC/BG ), and vendor settlements as per policy.

3. Strategic Buying & Supplier Development

• Source, develop, and procure non-production items directly for factory operations.
• Collaborate with R&D and Supplier Development teams for new component sourcing and vendor qualification.
• Conduct supplier evaluations and site audits in coordination with the Quality and Strategic Sourcing teams.
• Lead commercial negotiations and periodic price reviews to ensure competitive procurement.
• Maintain supplier performance metrics, review vendor segmentation, and ensure continuous improvement.

4. Inventory & Material Management

• Monitor raw material inventory and refine lead times based on production requirements.
• Measure and report RM/component availability in alignment with monthly and quarterly production schedules.
• Ensure efficient utilization of warehouse space and maintain accuracy in material tracking.

5. Governance & Compliance

• Ensure adherence to statutory and organizational compliance norms including taxation, safety, and environmental standards.
• Implement 5S principles, QC tools, and process control charts to enhance procurement and operational efficiency.
• Contribute to corporate SCM initiatives related to logistics, planning, strategic sourcing, and supplier performance improvement.

Desired Skills & Attributes

• Strong analytical, negotiation, and communication skills.
• Proven experience in vendor management and supply chain coordination.
• Working knowledge of SAP MM and procurement workflows.
• Exposure to import/export documentation, payment instruments, and compliance frameworks.
• Ability to collaborate cross-functionally and drive accountability in vendor networks.