Procurement Officer

Overview of the Role
Vignette Collection, part of IHG Hotels & Resorts, is hiring a Procurement Officer to run day-to-day purchasing for our luxury Dubai property. You ll own PR/PO processing in FutureLog, supplier follow-ups, inventory coordination, GRN accuracy, and policy-compliant documentation keeping operations smooth, compliant, and cost-efficient.

Job Details
Country: United Arab Emirates
City: Dubai
Industry: Hospitality / Travel
Function: Purchasing / Procurement
Job Type: Full-time
Gender: Any
Candidate Nationality: Any
Candidate Preferred Location: Any

Key Responsibilities

* Process daily PRs and create POs in FutureLog; send to approved vendors.
* Follow up on quotes, stock availability, pricing, and delivery timelines.
* Coordinate with Receiving to ensure timely, accurate GRN postings and 3-way match.
* Monitor inventory levels; trigger reorders and manage item substitutions when needed.
* Maintain accurate supplier master data, item catalogues, and pricing.
* Upload and archive invoices, delivery notes, contracts, and compliance docs.
* Track pending/delayed deliveries; communicate updates to department heads.
* Generate daily/weekly purchasing reports and KPI summaries from FutureLog.
* Support Finance during month-end (PO/GRN/Invoice reconciliation).
* Train end users on FutureLog features and SOPs; escalate system issues.
* Conduct periodic audits on item master data, pricing accuracy, and policy adherence.

Qualifications & Experience

* 2 3 years procurement experience in a luxury hotel environment.
* Proficiency with hotel purchasing platforms (FutureLog preferred).
* Strong English communication; additional language a plus.
* Detail-oriented, organized, and effective under pressure in fast-paced ops.
* Collaborative mindset with stakeholders across Receiving, Stores, Finance, and Operations.