Procurement Officer

Overall Job Objective

The Procurement Officer serves as a vital support function, specialising in Marketing, IT, and administrative procurement activities. This role involves assisting in the management of end-to-end procurement processes, including strategic sourcing, supplier relationship management, and adherence to organisational procurement policies. The Procurement Officer will contribute to enhancing operational efficiency and driving cost-effective procurement solutions aligned with the company s strategic objectives.

Day to Day Tasks

• Assist in sourcing by identifying, evaluating, and qualifying suppliers to ensure alignment with organisational standards for quality, cost-efficiency, and reliability.
• Support vendor negotiations and contract development to secure favorable terms and mitigate procurement risks.
• Conduct research to support informed sourcing decisions across assigned procurement categories.
• Develop and maintain detailed documentation and analytical reports to support supplier selection and procurement processes.
• Build and maintain strong relationships with suppliers to foster collaboration and reliability.
• Monitor supplier performance regularly to ensure adherence to contractual terms, quality standards, and delivery timelines.
• Proactively address and resolve supplier-related issues, including delays, quality concerns, and contractual disputes, to minimise operational disruptions.
• Maintain updated supplier information databases and documentation to ensure transparency and readiness for audits or supplier assessments.
• Execute day-to-day procurement activities, including issuing RFQs, obtaining quotations, and processing purchase orders in line with company procedures.
• Ensure procurement transactions align with organisational policies and contribute to process improvements as identified.
• Identify opportunities to streamline procurement workflows and support continuous improvements to enhance efficiency and cost-effectiveness.
• Track and control procurement expenses, ensuring they stay within the approved departmental budget.
• Contribute to identifying cost-saving opportunities and preparing related reports.
• Identify procurement risks and ensure compliance with legal requirements and company policies.
• Maintain accurate documentation to support audits and compliance reviews.
• Ensure full compliance with internal procurement policies and relevant regulatory requirements.
• Work closely with internal departments to understand procurement needs, manage timelines, and facilitate smooth supply chain operations.